View source for Sharing via Other Applications (e.g., PowerPoint) for Version 8.0

==About Sharing via Other Applications (e.g. Microsoft PowerPoint)==

Illustrations used in this article are from OnePager Pro using data from Microsoft Project but the features, function, controls, and manual edits apply equally to other OnePager editions that import from data sources like Microsoft Excel, Smartsheet,  Oracle Primavera P6, Microsoft Planner, Planisware Enterprise, Asana, and Wrike.

Sometimes you want to share OnePager outputs by using Microsoft PowerPoint slides, Microsoft Word documents, messages, or on internal websites.  When you are ready to distribute your OnePager visuals, you have several options.

==Copy & Paste==

'''Copy/paste''' '''snapshots''' from a chart into other Microsoft Windows applications via the '''Windows clipboard'''.   This is one way to share via other Microsoft Office applications because it creates outputs that can be scaled in those other applications.   '''Copy/paste''' can be more appropriate than '''sharing''' as a '''graphics image format''' such as '''.PNG''' because it transfers the chart in a '''scaleable vector format''' called Microsoft Windows Enhanced Metafile ('''EMF''').

Click the '''Copy''' button as shown here: 

<center>[[File:P80-23_2_2_1-80-(1-1)-09232025.png]]</center>
<!--<center>P80-23_2_2_1-80-(1-1)-09232025.png</center>-->

When the OnePager '''document''' does not have '''multiple pages''', clicking the '''Copy''' button itself (not the dropdown menu portion) places the entire chart '''document''' into the Microsoft Windows '''clipboard'''.  If the OnePager '''document''' has '''multiple pages''', you have three (3) options for placing OnePager output into the Microsoft Windows '''clipboard''' accessible by clicking the dropdown menu portion of the '''Copy''' button as shown below:

<center>[[File:P80-23_2_2_1-80-(2-1)-09232025.png]]</center>
<!--<center>P80-23_2_2_1-80-(2-1)-09232025.png</center>-->

===Entire Document===

'''Selecting''' this copy option places the entire chart '''document''', as displayed in the '''normal view''' mode, into the Microsoft Windows '''clipboard'''.

===Current Page===

The '''current page''', in the context of a '''multiple page''' OnePager '''document''', is the '''last page''' that you performed an operation on such as clicking on a task/milestone.  You can make such page selections either in the '''normal view''' or the '''page break view''' modes.  On making the selection of the '''current page''' option, that page is placed in the Microsoft Windows '''clipboard'''.

===Specific Page===

If '''Specific page''' option is selected, you see a form where you can select the page to be placed in the Microsoft Windows '''clipboard''' as shown below:

<center>[[File:P70-23_2_2_1-70-(3)-11272020.png]]</center>
<!--<center>P70-23_2_2_1-70-(3)-11272020.png</center>-->

A message in the '''status bar''' at the bottom of the OnePager '''Chart Editor''' confirms that the image was copied to the '''clipboard''' as shown below:

<center>[[File:P70-23_2_2_1-70-(4)-11272020.png]]</center>
<!--<center>P70-23_2_2_1-70-(4)-11272020.png</center>-->

===Pasting The Clipboard Contents===

Paste the '''clipboard contents''' into a PowerPoint slide, Word document, email message, or any other Windows application that supports pasting from the '''clipboard'''.   The chart from OnePager is in a '''vector format''', which means that you can '''resize''' it in PowerPoint, Word, etc. without losing the sharpness of the task bars, milestone symbols, decorations, and fonts.

===Cautions===

The size of the '''copied and pasted image''' from the OnePager '''Chart Editor''' is determined by its '''size''' in the '''Normal View''' Mode.  If you '''zoomed''' the chart way out (i.e., made it small in the '''Chart Editor'''), the '''pasted image''' can be too small for PowerPoint, for example. Just to be safe, you should '''zoom in''' before copying to the clipboard.

==Export of Single/Multi-Page Charts to Microsoft PowerPoint and PDF’s==

All editions of OnePager from Version 5.3 and later have added capabilities to '''output charts as files''' that can be loaded into Microsoft PowerPoint and displayed as '''.PDF''' images using a suitable '''PDF''' reader.  With a chart displayed in the '''Chart Editor''', click the '''File''' tab on the OnePager ribbon tool bar and then click the '''Export''' tab which provides the following options:

<center>[[File:P70-23_2_2_1-70-(5)-11272020.png]]</center>
<!--<center>P70-23_2_2_1-70-(5)-11272020.png</center>-->

===Exporting to Microsoft PowerPoint===

Microsoft PowerPoint accepts '''imported''' images in '''4x3''' and/or '''16x9 aspect ratios''' depending on the version of Microsoft PowerPoint being used.  So before sending a chart to Microsoft PowerPoint make sure that the correct '''PowerPoint Aspect Ratio''' is set to either '''4 x 3''' or '''16 x 9'''.  The control for these options are found in the '''Template Properties''' and '''Chart Properties''' form's '''Page Layout''' tab in the '''Page Setup''' control group as shown below in the '''Chart Properties''' form:

<center>[[File:P80-21_8_1-80-(3-1)-10172025.png]]</center>
<!--<center>P80-21_8_1-80-(3-1)-10172025.png</center>-->

For more information on '''aspect ratios for Microsoft PowerPoint''', please see the article at this link:

<center>
{| class="wikitable"
| [[Page Layout Tab for Version 8.0#PowerPoint Aspect Ratio | Page Layout Tab - PowerPoint Aspect Ratio]] <!--21.8.1-80-->
|}
</center>

Clicking the '''Send to PowerPoint''' button on the '''Export''' tab of the '''File''' tab formats the chart as a Microsoft PowerPoint chart and bring up a Microsoft Windows '''Save As''' form as shown below:

<center>[[File:P80-23_2_2_1-80-(6-2)-10152025.png]]</center>
<!--<center>P80-23_2_2_1-80-(6-2)-10152025.png</center>-->

Once '''saved''', the file can be opened in Microsoft PowerPoint.

===Exporting a PDF===

A similar option is used for '''.PDF''' file exports.  Click the '''Send to PDF''' button and a Microsoft Windows '''Save As''' form appears allowing you to '''save''' the formatted chart as a '''.PDF''' file. 

<center>[[File:P80-23_2_2_1-80-(7-1)-10152025.png]]</center>
<!--<center>P80-23_2_2_1-80-(7-1)-10152025.png</center>-->

Once '''saved''', the '''.PDF''' file can be '''opened''' in Adobe Acrobat® or other '''PDF''' reader.

===Using the Save As Option===

There is another way to '''save''' charts in a variety of formats using the '''Save As''' button on the ribbon’s '''File''' tab as shown in the figure above.  When you click the '''Save As''' button, a form appears that allows you to select the '''Save as type:''' from the dropdown menu shown in the illustration below.  Make sure that you establish the '''file save location''' as well as selecting the file '''save type''' before clicking the '''Save''' button on the form.

<center>[[File:P80-23_2_1-80-(4)-11212024.png]]</center>
<!--<center>P80-23_2_1-80-(4)-11212024.png</center>-->

==Print to Paper==

You can distribute individual '''snapshots''' from a chart as a printed document, which includes '''.PDF''' files.  Select the '''File''' tab on the ribbon and then select the '''Print''' tab as shown below:

<center>[[File:P70-23_2_2_1-70-(8)-11272020.png]]</center>
<!--<center>P70-23_2_2_1-70-(8)-11272020.png</center>-->

The chart above is a '''multi-page''' chart.  Clicking the '''Print''' button displaying the '''printer icon''' shown above accesses the standard Microsoft Windows '''Print''' form.  From this standard form you can select (1) the pages to print, (2) the printer to use, and (3) any other special features implemented on the printer and available through the '''Preferences''' button.

<center>[[File:P70-23_2_2_1-70-(9)-11272020.png]]</center>
<!--<center>P70-23_2_2_1-70-(9)-11272020.png</center>-->

Choose a printer and press the '''Print''' shown above.  Printer settings can also be changed by selecting the '''Settings''' button shown on the '''Printing your chart''' page below.   By doing so, OnePager displays the '''Chart Properties''' form’s '''Page Setup''' tab.

<center>[[File:P80-23_2_2_1-80-(10-1)-10172025.png]]</center>
<!--<center>P80-23_2_2_1-80-(10-1)-10172025.png</center>-->

You can print to a '''.PDF''' file if you have a '''.PDF''' virtual printer installed, such as various Adobe® products and third-party products.

==Related Links==

{| class="wikitable"
| [[OnePager's Ribbon Tool Bar Home Tab for Version 8.0 | OnePager's Ribbon Tool Bar Home Tab]] <!--4.0.2.2.1-80-->
| [[OnePager's Ribbon Tool Bar File Page for Version 8.0 | OnePager's Ribbon Tool Bar File Page]] <!--4.0.2.2.11-80-->
|-
| [[Creating Multi-Page Charts with Version 8.0 (Portal) | Creating Multi-Page Charts (Portal)]] <!--8.6.1-80-->
| [[Page Setup for Version 8.0 | Page Setup]] <!--8.6.1.2.1-80-->
|-
| [[Document Fitting for Version 8.0 | Document Fitting]] <!--8.6.1.2.2-80-->
| [[Repeating Elements for Version 8.0 | Repeating Elements]] <!--8.6.1.2.3-80-->
|-
| [[Page Layout Tab for Version 8.0 | Page Layout Tab]] <!--21.8.1-80-->
|}

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