Hiding and Unhiding Rows and Swimlanes for Version 7.0

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Contents

Overview

There may be occasions where a chart may have too much detail and, for a particular schedule discussion and presentation, it is necessary to hide one or more rows or swimlanes. Hiding rows or swimlanes is done by right-clicking in a text column for a row or a swimlane cell for a swimlane which accesses the appropriate context menu and the Hide command for either the row or the swimlane. When rows are hidden, their parent swimlane, if any, is adjusted in height or becomes hidden if the row or rows being hidden make the swimlane empty.

Hiding rows or swimlanes also has an impact on the height dimensions of the chart. All hidden rows and/or swimlanes can be unhidden by using the appropriate commands in the Show/Hide dropdown list of commands found on the OnePager Home ribbon tool bar tab. If rows are automatically hidden by OnePager because they are empty of task bars or milestone symbols, you can unhide these hidden row and hidden swimlanes, if any, by clicking the Show All Rows command which unhides all rows but does not unhide any hidden task bars/milestone symbols. Again, when rows and swimlanes are hidden, clicking the Show All Swimlanes command unhides all swimlanes and their member rows. This command does not unhide the unhidden rows’ task bars/milestone symbols if these were specifically hidden previously.

Additionally, clicking on the Show All Tasks/Milestones in the Show/Hide dropdown list also unhides any hidden rows and or swimlanes containing the hidden task bars/milestone symbols if these rows and swimlanes were previously automatically hidden. Whenever task bars/milestone symbols, rows, or swimlanes are hidden their status can be determined by accessing the Where’s My Stuff?! command found on the OnePager Home ribbon tool bar tab within the Show/Hide dropdown list. Finally, the Where’s My Stuff?! form can be used to unhide rows and swimlanes.

This article discusses all these features and manual methods for hiding and unhiding rows and swimlanes in the chart.

Please use the links in the Contents Box above quickly jump to a particular topic.

Hiding Rows

Hiding a Single Row

Using the various selection methods to select a row by right-clicking in an associated text column cell, you can access the text column right-click context menu where the Hide row command is found as shown below:

P70-12 13 1-(1-1)-07152020.png

Clicking the Hide row command produces this result for the selected row and in the swimlane in which it is a member:

P70-12 13 1-(2)-07152020.png

When a row or rows are hidden in a swimlane, the swimlane’s height is reduced as is the document height.

Hiding Multiple Rows

Hiding Multiple Rows Using the CTL+Left-Click Method

You can select multiple rows using either the CTL+Left-Click or the SHIFT+Left-Click methods and once these rows are selected, right-click in any selected text column cell to access the text column right-click context menu.

Click the Hide row command to hide all the selected rows as shown in the sequence below:

P70-12 13 1-(3-1)-07152020.png

When Step 5 in the above illustration is performed (clicking the Hide row command), the selected rows are hidden and the chart looks like this:

P70-12 13 1-(4)-07152020.png

Hiding Multiple Rows Using the SHIFT+Left-Click Method

In the above illustration hiding multiple rows didn’t happen to cause any parent swimlane to become empty of rows where OnePager automatically hides them.

This result can be illustrated by selecting a sequence of rows with the SHIFT+Left-Click method and using the Hide row command to hide these selected rows when they are the only constituents of a swimlane as shown in the sequence below:

P70-12 13 1-(5-1)-07152020.png

When Step 3 in the above illustration is performed (clicking the Hide row command), the selected rows are hidden along with their parent swimlane and the chart looks like this:

P70-12 13 1-(6)-07152020.png

Hiding Rows Using the Open Space Right-Click Context Menu’s Hide Row Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(35)-07192020.png

You can use the Hide row command shown above to hide a selected row in the graph by first right-clicking in the row you desire to hide and, when the open space right-click context menu is accessed, click the Hide row command as shown here:

P70-12 13 1-(36)-07192020.png

In the illustration above, we highlighted the selected row to make it clear which row is involved. When a right-click is made in a row of the graph area, OnePager does not show the selection rectangle. Usually the upper right corner of the open space right-click context menu is placed in the selected row so you know which row the command is going to act on.

Note that there are swimlane related commands in the open space right-click context menu so those commands act on the swimlane that the selected row is a member.

Clicking the Hide row command shown above hides the selected row and any text column cells associated with it. If the hidden row is the only row in the swimlane, the swimlane is also hidden. If the parent swimlane remains after the Hide row command is clicked, the swimlanes height is adjusted. When OnePager adjusts the height of a swimlane, this usually results in the document height being adjusted as well. After the command’s action is completed, the open space right-click context menu is closed.

Automatically Hiding Empty Rows

Whenever you hide a task bar/milestone symbol in its row, you can follow this action by hiding the row. This is done by clicking the Hide Rows button found on the OnePager Home ribbon tool bar tab in the Editing control group shown below:

P70-12 13 1-(15)-07152020.png

Clicking the Hide Rows button accesses the Row hiding choices form that shows where the empty rows are generally located as shown below:

P70-12 13 1-(16)-07152020.png

Clicking the OK button in the Row hiding choices form hides empty rows in the region where the checkboxes in the form are checked ON.

For more information on the use of the Hide Rows button and the Row hiding choices form, please see the articles shown below:

Automatically Hiding Empty Rows for OnePager Pro Automatically Hiding Empty Rows for OnePager Express

Unhiding Hidden Rows

Unhiding Hidden Rows Using the OnePager Home Ribbon Tool Bar Tab’s Editing Control Group

When rows are hidden in the chart and it is necessary to unhide them, this can be done for all hidden rows by using the Show All Rows command found on the OnePager Home ribbon tool bar tab’s Editing control group as shown here:

P70-12 13 1-(7)-07162020.png

In the illustration above, the second row in the top most swimlane is hidden.

To unhide this row and all other rows that may be hidden elsewhere in the chart, access the Home ribbon tool bar tab’s Editing control group and click on the Show/Hide command to access the dropdown list shown above. Then, click the Show All Rows command and all hidden rows in the chart are unhidden as shown below:

P70-12 13 1-(8)-07162020.png

Unhiding Hidden Rows Using the Where’s My Stuff?! Form

When you need to unhide one or more rows when many rows are hidden in the chart, using the Where’s My Stuff?! form is a convenient tool to selectively unhide rows. As an example, suppose we hide every row occupying the top row in every Left#2 swimlane level as illustrated below:

P70-12 13 1-(9)-07162020.png

When the rows identified in the illustration above are hidden, the chart now looks like this:

P70-12 13 1-(10)-07162020.png

The intent of the example is to unhide those rows that are members of the Prime Left#3 swimlane level while leaving all other rows hidden.

The Where’s My Stuff?! form has several functions and, for this purpose, it records the task bars/milestone symbols that occupy rows that are hidden. The Where’s My Stuff?! form is accessed by again using the Show/Hide dropdown list in the Home ribbon tool bar tab’s Editing control group as shown here:

P70-12 13 1-(11-1)-07162020.png

When you click the Where’s My Stuff?! command, the form is accessed and contains the list of task bars/milestone symbols that are associated with hidden rows as shown below:

P70-12 13 1-(12)-07162020.png

For more information on the utilization of the Where’s My Stuff?! form, please see the article at: Managing Hidden Tasks and Milestones Using "Where's My Stuff?!"

For the purpose of the illustration here, suppose we want to unhide the rows containing task bars related to Engineering Team 1 and Engineering Team 2. To do this, click the checkbox in the Select column of the grid ON for each of the two Task Names of interest in the above form as shown here:

P70-12 13 1-(13)-07162020.png

Clicking the two Select column checkboxes ON as shown above, tells OnePager that you want OnePager to fix the selected issue in the selected grid row of the form. To take this action, click the Fix Selected button shown in the form above and OnePager unhides to two identified Task Names and their rows in the chart as shown here:

P70-12 13 1-(14)-07162020.png

After the actions are taken, the unhidden rows appear in the chart and the unhidden task bars remain selected as shown above.

The Where’s My Stuff?! form’s grid rows are updated to show the actions taken and a list of actions taken and their status is displayed in the form below the grid. The form remains open so you can take any additional fix actions. If none are required, click the Close button to return to the Chart Editor.

Unhiding All Rows Using the Open Space Right-Click Context Menu’s Unhide All Rows Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(35)-07192020.png

You can use the Unhide all rows command shown above to unhide all rows in the graph by first right-clicking anywhere in the graph area and, when the open space right-click context menu is accessed, click the Unhide all rows command as shown here:

P70-12 13 1-(39)-07192020.png

In the illustration above, the position of a hidden row is shown by the red arrow. When a right-click is made anywhere in the graph area, OnePager accesses the open space right-click context menu at the location near the right-click. Clicking the Unhide all rows command shown above unhides the all rows hidden in the chart and any text column cells associated with them. If the hidden rows make up swimlanes that are also hidden, these swimlanes are also unhidden. Parent swimlane that are unhidden have their swimlane heights adjusted. After the command’s action is completed, the open space right-click context menu is closed and the chart looks like this:

P70-12 11 1-(2)-07102020.png

Using the Open Space Right-Click Context Menu’s Show Text Columns Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(41)-07192020.png

In the open space right-click context menu, the Show text columns command, which is a toggle-type command, is toggled OFF. The default setting for the Show text columns command is toggled ON. When the Show text column command is toggled OFF, if any text columns were present in the chart, they are no longer visible as shown below:

P70-12 13 1-(42)-07192020.png

To make all text columns visible in the chart, right-click anywhere in open space to access the open space right-click context menu and click the Show text columns command as shown here:

P70-12 13 1-(43)-07192020.png

When the Show text columns command is toggled ON, the open space right-click context menu closes and any enabled hidden text columns are displayed in the chart. The Show text columns command is not enabled in the open space right-click context menu if no text columns are set to be displayed because they are not enabled in the Chart Properties form’s Rows/Swimlanes tab as shown here:

P70-12 13 1-(44)-07192020.png

If, however, one or more text columns are enabled in the form above, the Show text columns command in the open space right-click context menu is toggled ON.

Hiding Swimlanes

General Rules for Hiding Swimlanes in Multiple Swimlane Level Charts

Overview from Previous Versions of OnePager Pro and Express

Previous versions of OnePager Pro and Express supported a single swimlane level. With a single swimlane level, OnePager supported hiding a single swimlane containing one or more rows and could unhide the single swimlane at a later time depending need.

Also, with a single swimlane level, OnePager supported hiding multiple swimlanes by selecting swimlanes individually (CTL+Left-Click selection method) or a sequence of swimlanes (SHIFT+Left-Click selection method). As with unhiding a single swimlane, OnePager supported easy methods for unhiding many hidden swimlanes as needs arose.

OnePager Pro and Express Version 7.0

OnePager Pro and Express Version 7.0 supports up to three swimlane levels and any combination of up to three swimlane levels as needed for your schedule presentation. This provides a great deal of flexibility when it comes to tailoring the original chart to different audiences by showing and hiding various combinations of swimlane levels.

However, given this flexibility, there are a few rules that should be kept in mind when hiding and unhiding swimlanes in the OnePager Pro and Express Version 7.0 environment:

  • Selecting a single swimlane can be done at any swimlane level (Left#1, Left#2, and Left #3) present in the chart.
  • Selecting a single swimlane includes all its member rows and all associated text column cells.
  • Selecting multiple swimlanes (regardless of the selection method used) can only be done in one swimlane level.
  • You have the capability to select an entire swimlane at any level or select only the swimlane level cell for that swimlane level using the double-left-click selection method.
  • The swimlane level right-click context menu for a selected swimlane is the same as for a selected swimlane level cell.
  • If a row is hidden in a one row swimlane, the swimlane is hidden automatically as well as when the swimlane becomes empty when its only row is hidden.
  • If a single row swimlane is a member of a higher level swimlane containing only one row, the higher level swimlane is also hidden.
  • The height of a swimlane is adjusted by OnePager whenever a member row is hidden or unhidden.
  • Swimlane height adjustments can impact the chart’s document height in output media.
  • Hiding a swimlane level is not the same as hiding a swimlane. When a swimlane level is hidden, all other things being equal, the Unhide all swimlanes command in the open space right-click context menu is disabled.

For more information please see the article at: Manually Hiding and Unhiding Swimlane Levels and the sub-section at: Unhiding Swimlanes Using the Open Space Right-Click Context Menu’s Unhide All Swimlane Command

The rules enumerated above may sound a bit complex, but experimentation should show you how they can work to support your presentation needs.

Hiding a Single Swimlane

To demonstrate hiding swimlanes with multiple swimlane levels, we start the discussion with the baseline chart configuration shown below:

P70-12 13 1-(17)-07162020.png

The chart shown above consists of three swimlane levels with some swimlanes possessing a single row while other swimlanes possess multiple rows. Additionally, the chart shows higher level swimlanes with members at lower swimlane levels consisting of single and multiple rows.

The first step for hiding a swimlane is to select the single swimlane as shown in the example below:

P70-12 13 1-(18-1)-07162020.png

Once the swimlane is selected, right-click in the swimlane level cell to access the swimlane level right-click context menu and the Hide swimlane command as shown here:

P70-12 13 1-(19-1)-07162020.png

You have the option in the situation illustrated above to just right-click in the swimlane level cell to access the swimlane level right-click context menu. When you click the Hide swimlane command, the swimlane is hidden.

Because the selected Left#3 swimlane level cell is a member of single row Left#2 and Left#1 swimlane level cells, these swimlane level cells are also hidden as shown here:

P70-12 13 1-(20)-07162020.png

Hiding Multiple Swimlanes

Hiding Multiple Swimlanes Using the CTL+Left-Click Method

You can select multiple swimlanes using either the CTL+Left-Click or the SHIFT+Left-Click methods and, once these swimlanes are selected, right-click in the selected swimlane level cell to access the swimlane level right-click context menu. Click the Hide swimlane command to hide all the selected rows as shown in the sequence below:

P70-12 13 1-(21-1)-07172020.png

When Step 5 in the above illustration is performed (clicking the Hide swimlane command), the selected swimlanes are hidden and the chart looks like this:

P70-12 13 1-(22)-07172020.png

The illustration above also shows that hiding a Left#3 swimlane (Team 2) where it is the only member of a parent Left#2 swimlane (Development) and the only member of the Left#1 swimlane (Phase II) hides the Left#2 and Left#1 swimlane level cells as well.

Hiding Multiple Swimlanes Using the SHIFT+Left-Click Method

The SHIFT+Left-Click selection method can be used to select a sequence of swimlanes if and only if the sequence of swimlane selections is in the same swimlane level.

The illustration below uses the SHIFT+Left-Click method to select a sequence of swimlanes followed by a right-click in one of the selected swimlanes to access the swimlane right-click context menu and the Hide swimlane as shown in the sequence below:

P70-12 13 1-(23-1)-07172020.png

When Step 3 in the above illustration is performed (clicking the Hide swimlane command), the selected swimlanes are hidden and the chart looks like this:

P70-12 13 1-(24)-07172020.png

Hiding the four swimlanes in Left#3 swimlane levels, reduces the height of their parent Left#2 swimlane levels and the overall chart’s document height.

Hiding Swimlanes Using the Open Space Right-Click Context Menu’s Hide Swimlane Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(35)-07192020.png

You can use the Hide swimlane command shown above to hide a selected swimlane in the graph by first right-clicking in the row you desire to hide and, when the open space right-click context menu is accessed, click the Hide swimlane command as shown here:

P70-12 13 1-(37)-07192020.png

In the illustration above, we highlighted the selected swimlane to make it clear which swimlane is involved. When a right-click is made in a row of the graph area, OnePager does not show the selection rectangle. Since the intent of the illustration above is focused on the Hide swimlane command, the entire swimlane of interest is highlighted in red above. Usually the upper right corner of the open space right-click context menu is placed in the selected row so you know which row and swimlane the command is going to act on.

Clicking the Hide swimlane command shown above hides the swimlane of interest, all member rows, and any text column cells associated with hidden rows. If the hidden swimlane is the only swimlane in a higher level swimlane, the higher level swimlane or swimlanes are also hidden. If the parent swimlane remains after the Hide swimlane command is clicked, the remaining swimlanes height is adjusted.

After the command’s action is completed, the open space right-click context menu is closed and the chart for this example looks like this:

P70-12 13 1-(38)-07192020.png

Unhiding Hidden Swimlanes

Unhiding Hidden Swimlanes Using the OnePager Home Ribbon Tool Bar Tab’s Editing Control Group

When swimlanes are hidden in the chart and it is necessary to unhide all of them, this can be done for all hidden swimlanes by using the Show All Swimlanes command found on the OnePager Home ribbon tool bar tab’s Editing control group as shown here:

P70-12 13 1-(25)-07172020.png

The illustration above shows where the four swimlanes are hidden. As shown above, to unhide these swimlanes and all their rows, access the Home ribbon tool bar tab’s Editing control group, click on the Show/Hide command to access the dropdown list, and click the Show All Swimlanes command.

When you click the Show All Swimlanes command, all hidden swimlanes are unhidden as shown below:

P70-12 13 1-(26)-07172020.png

In addition to the ability of the Show All Swimlanes command to unhide all swimlanes, since hidden swimlanes consist of at least one row, using the Show All Rows command in the OnePager Home ribbon tool bar tab’s Editing control group produces the same unhiding result for all hidden swimlanes.

Unhiding Hidden Swimlanes Using the Where’s My Stuff?! Form

When you need to unhide one or more swimlanes when many swimlanes are hidden, using the Where’s My Stuff?! form is a convenient tool to selectively unhide swimlanes.

As mentioned in the discussion of unhiding rows using the Where’s My Stuff?! form above at: Unhiding Hidden Rows Using the Where’s My Stuff?! Form, the form tracks hidden rows among other potentially hidden items in the chart.

To unhide hidden swimlanes, it is therefore necessary to know and check the rows that are members of these hidden swimlanes you want to unhide. As an example, suppose we hide the swimlanes that were hidden in the previous example above that results in this chart configuration:

P70-12 13 1-(24)-07172020.png

The intent of the example is to unhide those two Left #3 swimlanes that are members of the Integration & Testing Left#2 swimlane level while leaving all other Left #3 swimlanes we previously hid as hidden.

The Where’s My Stuff?! form is accessed by again using the Show/Hide dropdown list in the Home ribbon tool bar tab’s Editing control group as shown here:

P70-12 13 1-(27)-07172020.png

When you click the Where’s My Stuff?! command, the form is accessed and contains the list of task bars/milestone symbols that are associated with hidden rows as shown below:

P70-12 13 1-(28)-07172020.png

For more information on the utilization of the Where’s My Stuff?! form, please see the article at: Managing Hidden Tasks and Milestones Using "Where's My Stuff?!"

For the purpose of the illustration here, suppose we want to unhide the Left#3 swimlane (Subcontractor A - two rows) that are members of the Left#2 swimlane (Integration & Testing) and the Left#2 swimlane (Refactoring & Deployment), respectively. The two grid rows in the Where’s My Stuff?! form above are: (1) Created MERLIN Subcontractor Subsystem in the Left#2 swimlane (Integration & Testing) and (2) MERLIN Subcontractor Rework (Refactoring & Deployment). To do this, click the Select column checkbox ON for each of the two Task Names of interest in the form as shown here:

P70-12 13 1-(29)-07172020.png

Clicking the two Select column checkboxes ON as shown above, tells OnePager that you want OnePager to fix the selected issue in the selected grid row of the form. To take this action, click the Fix Selected button shown in the form above and OnePager unhides to two identified Task Names and their rows to the chart as shown here:

P70-12 13 1-(30)-07172020.png

After the actions are taken, the unhidden rows are shown along with the Left#3 swimlane level cells. The task bars in the unhidden rows remain selected (Not visible in the above illustration).

The Where’s My Stuff?! form’s grid rows are updated to show the actions taken and a list of actions taken and their status is displayed in the form below the grid shown above. The form remains open so you can take any additional fix actions. If none are required, click the Close button to return to the Chart Editor.

Unhiding Swimlanes Using the Open Space Right-Click Context Menu’s Unhide All Swimlane Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(35)-07192020.png

You can use the Unhide all swimlanes command shown above to unhide all swimlanes in the graph by first right-clicking anywhere in the graph area and, when the open space right-click context menu is accessed, click the Unhide all swimlanes command as shown here:

P70-12 13 1-(40)-07192020.png

In the illustration above, the position of a hidden swimlanes is shown by the red arrow. When a right-click is made in the graph area, OnePager accesses the open space right-click context menu at the location near the right-click. Clicking the Unhide all swimlanes command shown above unhides the all swimlanes hidden in the chart, all hidden rows within those unhidden swimlanes, and any text column cells associated with them. Parent swimlane that are unhidden have their swimlane heights adjusted.

Depending on the rows contained in the unhidden swimlanes, the document height is also adjusted in output media. After the command’s action is completed, the open space right-click context menu is closed and the chart looks like this:

P70-12 11 1-(2)-07102020.png

When swimlane levels are hidden in the chart, the Unhide all swimlanes command is disabled.

For more information on hiding and unhiding swimlane levels, please see the article at: Manually Hiding and Unhiding Swimlane Levels

Using the Open Space Right-Click Context Menu’s Show Swimlane Labels Command

The open space right-click context menu, which is accessible only in the graph area, contains a number of commands that can be used to edit rows, swimlanes, text columns, swimlane level cell labels, time axis components in the graph, and other convenient functions as shown below:

P70-12 13 1-(45)-07192020.png

In the open space right-click context menu, the Show swimlane labels command, which is a toggle-type command, is toggled OFF. The default setting for the Show swimlane labels command is toggled ON.

As a result, if any swimlane levels were present in the chart, they are no longer visible as shown below:

P70-12 13 1-(46)-07192020.png

To make all swimlane level cell labels visible in the chart, right-click anywhere in open space to access the open space right-click context menu and click the Show swimlane labels command as shown here:

P70-12 13 1-(47)-07192020.png

When the Show swimlane labels command is toggled ON, the open space right-click context menu closes and any enabled swimlane level cell labels are displayed in the chart.

The Show swimlane labels command is not enabled in the open space right-click context menu if no swimlane levels are set to be displayed because they are not enabled in the Chart Properties form’s Rows/Swimlanes tab as shown here:

P70-12 13 1-(48)-07192020.png

If swimlane levels are hidden by unchecking their respective Label by checkbox in their Swimlane Formatting – Left # n form, the Show swimlane labels command in the open space right-click context menu is toggled OFF. In this case, toggling the Show swimlane labels command ON, does result in all enabled swimlane levels becoming visible in the chart if their Group by checkbox was previously checked ON. As a result of the above two cases, whenever one or more swimlane levels are enabled in the form above, the Show swimlane labels command in the open space right-click context menu is toggled ON.

Related Links

Manual Editing Task/Milestone Shapes and Text Labels (Portal)

Creating and Editing Rows and Swimlanes (Portal)

About OnePager's Rows and Swimlanes

Collecting, Formatting, and Sorting Task/Milestones into Rows

Creating, Formatting, and Sorting Swimlanes Levels

Creating and Formatting Text Columns

Row and Swimlane Borders

Manually Hiding and Unhiding Swimlane Levels

Editing Text Columns or Swimlane Labels

Resizing the Height of Rows

Editing Row Properties

Editing Swimlane Properties

Zebra Striping for Rows and Swimlanes for OnePager Pro

Zebra Striping for Rows and Swimlanes for OnePager Express

Editing with the Chart Properties form (Portal)

Managing Templates (Portal)

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