Managing the Current Template for Version 6.1

From OnePager Documentation
Jump to: navigation, search

About Managing the Current Template

1) Since OnePager is distributed with several Templates to choose from, you need to know how to:

  • Find the available Templates,
  • Use a selected Template,
  • Create a new Template and save the Template created or changed in your Template folder,
  • Make a Template from a project view,
  • Rename a Template file,
  • Delete an unneeded Template,
  • Find included images in Templates,
  • And include logos in Templates.

2) We’ll discuss on each of these topics in this article.

Finding Available Templates and Changing the Current Template

1) OnePager is distributed with a fairly comprehensive set of Templates.

2) By default, the out of the box Template is the Single Project Gantt View – Detailed template. Templates are stored in separate folders.

3)In addition, OnePager separates the Templates into those that use English units (inches), those that use Metric units (centimeters), and Legacy Templates (created prior to the version 5.0 release).

4) To locate your available Templates, launch the Template Properties form by clicking the Templates… button on the Microsoft Project or Excel tool bar.

5) Alternatively, when using the OnePager Desktop application, launch the application and go to the File tab on the ribbon and locate the Template button on the Options tab. Clicking the Template button accesses the Template Propertiesform as shown below.

6) Click the File button on the Template Properties form's tool bar and click the Open… command. The result is shown below:

P60-24 6 1-60-(1)-02242017.png

7) Hovering over a RECENT Template project view file name reveals the path name to the associated Template being used by that project view file name.

8) To see your available Templates, click the BROWSE… option to reveal the Microsoft Windows Explorer window showing your available Templates in their folder:

P52-24 6-(2)-06052015.png

9) Select the Template you need and then click the Open button. This establishes the selected Template as the current Template. Any new project views created from this point on uses this selected Template.

Using the Selected Template

1) As discussed in the sub-section above, after you have located the desired Template and have the Template form displayed on the screen, just click the Use button to close the form.

P60-24 6 1-60-(3)-02242017.png

2) Or, if you have edited the Template or created a new Template, click the Save and use button.

P60-24 6 1-60-(4)-02242017.png

Creating a New Template and Saving the Template for Later Use

You can create a new Template so that you can make the project view settings you need to support your presentations or to establish as standard in your organization. Follow the steps described below:

a) To create a new Template, launch the Template Properties form with the Template… button on the Microsoft Project or Excel tool bar. When the Template Properties form appears, select the File command and the click New… option as shown here:
P60-24 6 1-60-(5)-02242017.png
b) As shown above, clicking the New... command in the File dropdown causes OnePager to create a temporary Template name and show that the Template is (unsaved). At this point go ahead and make your changes to the settings on one or more of the Template's tabs.
c) When you are finished with your changes, you need to save your new Template and give it a file name appropriate to the project or organization.
d) To do this, again, click the File button on the Template Properties form's tool bar and then click either the Save or the Save As… options as shown below:
P60-24 6 1-60-(6)-02242017.png
e) You can save the Template you’ve just created or modified either with the OnePager generated name or with a name of your choosing.
f) You can also save the Template just created or changed with the OnePager generated name and make it the Current Template by clicking the Save and use button at the bottom of the Template Properties form.
g) To save the new or modified Template with your own file name, click the Save As… option in the File dropdown. The Microsoft Windows Save form appears and you can choose the file name and save the template as shown below:
P52-24 6-(7)-06052015.png

Making a Template from a Project View

1) Once you create an effective project view, you might like to use those same settings to make a new project view for a different set of data from different Microsoft Project or Excel source plans. Or you can let some other person emulate the project view’s look and feel as a new standard. To accomplish this follow the steps below:

a) Open the project view of interest and click the Copy to Template button on the Home tab as shown below:
P60-24 6 1-60-(6A)-02242017.png
b) Clicking the Copy to Template button accesses Microsoft Windows Explorer and the folder location where Templates are stored as shown below:
P52-24 6-(9)-06052015.png
c) You can change the folder location for the new Template and change the file name as desired. Click the Save button when editing is completed.

2) You can now use this new Template to repeat the look and feel of the project view you copied to a Template with different data from other Microsoft Project or Excel source plans. You can also share this Template with other OnePager users by sending them the Template files (.TAT extension) in an email, or by copying your Template files to a shared location.

Renaming a Template

You can rename a Template file in the same way that you rename any file supported by Microsoft Windows. Please follow the steps below:

a) Use Microsoft Windows Explorer to go to the location where your Template files are stored as shown below.
b) Select the file that you want to change and right-click to reveal the dropdown menu as shown below.
c) Click the Rename command which highlights the selected Template file and allow you to make the name change in place.
d) When you’ve changed the name to the desire Template file, click anywhere or close the Microsoft Windows Explorer window.
P52-24 6-(10)-06052015.png

Deleting a Template

Deleting a Template file can be done in the same way that any other Microsoft Windows file is deleted.

a) Locate the Template file to be deleted in your file system and select the file to be deleted with a right-click.

b) Then, select the Delete command in the dropdown and the file is deleted as shown below:
P52-24 6-(11)-06052015.png

Find Included Images in Templates

114) For management of images associated with a Template, click the Template Properties tool bar’s Edit button and the following menu is shown:

P60-24 6 1-60-(12)-02242017.png

2) Clicking the Images... command gives you a list of images that are included in the current Template.

3) If there are no images associated with the Template, an information message appears as shown below:

P52-24 6-(13)-06052015.png

4) For more information on managing images in Templates please see the article in this series: Background Images (Portal).

Including Logos in a Template

1) You can put standard images such as company logos into a Template so that you and others can build graphs that have standard company elements in them. To do this, follow the steps below:

a) Put the logo and other images into a project view as described in this article: Inserting Background Images.
b) Then turn that project view into a Template as described in the previous section.
c) You can verify that the images are indeed part of the Template by examining its image content.
d) To do this click the Templates… button which brings up the Template Properties form and go to the Edit button and click the Images… command as shown here:
P60-24 6 1-60-(12)-02242017.png
e) When you click Images... command, you see a report of which images are in your Template:
P52-24 6-(15)-06052015.png

2) You can view these images at any time using the Template to make a new project view.

3) To delete an image from the Template, select an image to be deleted from the images listed in the Here are the images in this template form shown above with the mouse (left-click) and press your keyboard’s Delete Key. This permanently deletes the image from the Template. 4) UNDO does not retrieve the image after the keyboard’s Delete Key is pressed.

Related Links

Background Images (Portal)

Inserting Background Images