Difference between revisions of "Managing Working Hours and Non-Working Hours for OnePager Express for Version 7.0"

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==Overview==
 
==Overview==
  
1) The '''Working Hours and Non-Working Hours '''feature in OnePager Express provides a capability to display '''timespans''' in the chart that represent '''time periods''' where work is not being performed and where work is performed.  These '''non-working timespans '''take the visual form of '''colored''' '''Curtains''' in the '''graph''' as illustrated below:
+
1) There are situations and environments where OnePager Express is used to represent '''timespans''' that are short periods during which '''work periods''' are possibly divided between'''working times''' and '''non-working times'''.
 +
 
 +
2) The '''Working Hours and Non-Working Hours '''feature in OnePager provides a capability to display '''timespans''' in the chart that represent '''time periods''' where work is not being performed and where work is performed.   
 +
 
 +
3) '''Non-working timespans '''take the visual form of '''colored''' '''Curtains''' in the '''graph''' as illustrated below:
  
 
<center>[[File:X61-22_5_4-61-(1)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(1)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(1)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(1)-11072018.png&gt;</center>
  
2) Above, the '''Non-Working Hours''' are shown in blue for '''timespans '''from midnight to 8:00 AM, the lunch hour, and from 5:00 PM to midnight.
+
4) Above, the '''Non-Working Hours''' are shown in blue for '''timespans '''from midnight to 8:00 AM, the lunch hour, and from 5:00 PM to midnight.
  
3) The controls for this feature are available in the '''Chart Properties ''' form '''Time Axis '''tab '''Format '''sub-tab in the '''Days of the Week and Non-Working Times '''group’s '''Working Hours: '''sub-group as shown below:
+
5) The controls for this feature are available in the '''Chart Properties ''' form '''Time Axis '''tab '''Format '''sub-tab in the '''Days of the Week and Non-Working Times '''group’s '''Working Hours: '''sub-group as shown below:
  
 
<center>[[File:X61-22_5_4-61-(2)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(2)-11072018.png]]</center>
<center>&lt;X61-22_5_4-61-(2)-11072018.png&gt;</center>
+
<center>&lt;X61-22_5_4-61-(2)-11072018.png&gt; - Replace with Updated Screenshot</center>
  
4) The '''Template '''form '''Time Axis '''tab’s '''Format '''sub-tab has identical controls where you can manage '''Working and Non-Working Hours''' at a '''global '''level.
+
6) The '''Template '''form '''Time Axis '''tab’s '''Format '''sub-tab has identical controls where you can manage '''Working and Non-Working Hours''' at a '''global '''level.
  
5) You can access the '''Set Working Times '''form for defining '''Working Hours '''by clicking the '''Define Working Hours…''' button as illustrated below:
+
7) You can access the '''Set Working Times '''form for defining '''Working Hours '''by clicking the '''Define Working Hours…''' button as illustrated below:
  
 
<center>[[File:X61-22_5_4-61-(3)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(3)-11072018.png]]</center>
<center>&lt;X61-22_5_4-61-(3)-11072018.png&gt;</center>
+
<center>&lt;X61-22_5_4-61-(3)-11072018.png&gt; - Replace with Updated Screenshot</center>
  
6) Once you establish your '''Working Hour '''periods in the '''Set Working Times''' form, the '''Non-Working Hours''' checkbox is available to display these '''non-working time periods''' as '''colored Curtains''' in the chart.
+
8) Once you establish your '''Working Hour '''periods in the '''Set Working Times''' form, the '''Non-Working Hours''' checkbox is available to display these '''non-working time periods''' as '''colored Curtains''' in the chart.
  
7) In the '''Working Hours:''' sub-group are the controls for '''showing/hiding Non-Working Hours''' and a Standard '''Color Chooser '''dropdown button for setting the '''color''' for '''Non-Working Hour Curtains'''.   
+
9) In the '''Working Hours:''' sub-group are the controls for '''showing/hiding Non-Working Hours''' and a Standard '''Color Chooser '''dropdown button for setting the '''color''' for '''Non-Working Hour Curtains'''.   
  
8) The intent of this article is to provide the information essential for you to '''create''', '''edit''', and '''manage Working and Non-Working Hour time periods''' in the chart.
+
10) The intent of this article is to provide the information essential for you to '''create''', '''edit''', and '''manage Working and Non-Working Hour time periods''' in the chart.
  
 
==Accessing the Working Hours and Non-Working Hours Feature==
 
==Accessing the Working Hours and Non-Working Hours Feature==
  
1) As mentioned above, the '''Working Hours and Non-Working Hours '''feature is accessible from the '''Chart Properties '''form and the '''Template '''form.
+
1) The '''Working Hours and Non-Working Hours '''feature is accessible from the '''Chart Properties '''form and the '''Template '''form.
  
 
2) Defining '''Working Hours '''in the '''Template '''form allows you to define '''Working Hours''' and use them in any chart created using that specific '''Template'''.
 
2) Defining '''Working Hours '''in the '''Template '''form allows you to define '''Working Hours''' and use them in any chart created using that specific '''Template'''.
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<center>[[File:X61-22_5_4-61-(2)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(2)-11072018.png]]</center>
<center>&lt;X61-22_5_4-61-(2)-11072018.png&gt;</center>
+
<center>&lt;X61-22_5_4-61-(2)-11072018.png&gt; - Replace with Updated Screenshot</center>
  
 
6) Clicking the '''Define Working Hours… '''button accesses the '''Set Working Times '''form with the '''default settings''' as shown below:
 
6) Clicking the '''Define Working Hours… '''button accesses the '''Set Working Times '''form with the '''default settings''' as shown below:
Line 48: Line 52:
 
<center>&lt;X61-22_5_4-61-(4)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(4)-11072018.png&gt;</center>
  
7) The '''default settings''' shown in the form above sets Monday through Friday as the default '''working days'''.  The '''Work Time Start '''and '''Work Time End''' are set to 8:00 AM and 5:00 PM respectively.  You have the option of specifying the '''Time format: '''either as a 24 Hour or 12 Hour format depending on your selection of the appropriate radio button.
+
7) The '''default settings''' shown in the form above sets Monday through Friday as the default '''working days'''.   
  
8) The controls in the '''Set Working Times '''form are covered below.
+
8) The '''Work Time Start '''and '''Work Time End''' are set to 8:00 AM and 5:00 PM respectively. 
 +
 
 +
9) You have the option of specifying the '''Time format: '''either as a 24 Hour or 12 Hour format depending on your selection of the appropriate radio button.
 +
 
 +
10) The controls in the '''Set Working Times '''form are covered below.
  
 
====Select Day(s): Option Control====
 
====Select Day(s): Option Control====
  
:a) Making a selection of the '''days of the week''' to apply '''Working Hours''' is done by using the mouse left-click to select an individual day.
+
11) Making a selection of the '''days of the week''' to apply '''Working Hours''' is done by using the mouse left-click to select an individual day.
  
:b) You can select a series of individual days by using the '''CTL+Left-Click '''operation.  Hold down the '''CTL key''' and use the mouse left-click to select more than one '''day of the week'''.
+
12) You can select a series of individual days by using the '''CTL+Left-Click '''operation.   
  
:c) You can also select a continuous series of day by using the '''SHIFT+Left-Click '''operation.  Hold down the '''SHIFT key''' and click the first '''day of the week '''in the sequence and follow by continuing to hold down the '''SHIFT key''' and use the mouse left-click to select the last '''day of the week '''in your sequence.
+
13) Hold down the '''CTL key''' and use the mouse left-click to select more than one '''day of the week'''.
 +
 
 +
14) You can also select a continuous series of day by using the '''SHIFT+Left-Click '''operation.   
 +
 
 +
15) Hold down the '''SHIFT key''' and click the first '''day of the week '''in the sequence and follow by continuing to hold down the '''SHIFT key''' and use the mouse left-click to select the last '''day of the week '''in your sequence.
  
 
====Set Working Times for Selected Day(s): ====
 
====Set Working Times for Selected Day(s): ====
  
9) After making the selection for '''days of the week''', the second step is to establish the '''Work Time Start''' and '''Work Time End''' settings.  You have the option to establish more than one set of '''Start/End''' settings by using the '''Add '''button.
+
16) After making the selection for '''days of the week''', the second step is to establish the '''Work Time Start''' and '''Work Time End''' settings.  You have the option to establish more than one set of '''Start/End''' settings by using the '''Add '''button.
  
:a) Each '''Start''' and '''End''' dropdown provides time options in increments of '''15 minutes'''.
+
17) Each '''Start''' and '''End''' dropdown provides time options in increments of '''15 minutes'''.
  
:b) Use each '''Start/End''' dropdown to set the respective required '''Work Start''' and '''Work End '''times.
+
18) Use each '''Start/End''' dropdown to set the respective required '''Work Start''' and '''Work End '''times.
  
:c) Once the '''Start/End '''times are set, either use the '''Add '''button to make another entry or click the '''OK '''button to finish the operation.
+
19) Once the '''Start/End '''times are set, either use the '''Add '''button to make another entry or click the '''OK '''button to finish the operation.
  
 
===Using the Template Form to Define Working and Non-Working Hours===
 
===Using the Template Form to Define Working and Non-Working Hours===
  
10) The '''Template '''form '''Time Axis '''tab’s '''Format '''sub-tab is identical to the corresponding sub-tab in the '''Chart Properties '''form.
+
20) The '''Template '''form '''Time Axis '''tab’s '''Format '''sub-tab is identical to the corresponding sub-tab in the '''Chart Properties '''form.
 +
 
 +
21) The process for defining '''Working Hours and Non-Working Hours''' described for the '''Chart Properties '''form is the same for the '''Template''' form.
 +
 
 +
22) As mentioned above, '''Working Hours and Non-Working Hours''' defined in the '''Chart Properties '''form can be made into '''Template '''forms by '''saving''' the '''Chart Properties '''form as a '''Template '''form. 
  
11) The process for defining '''Working Hours and Non-Working Hours''' described for the '''Chart Properties '''form is the same for the '''Template''' form.
+
23) For more information on the process, please see the article at:  [[Managing the Current Template for Version 7.0#Making a Template from a Chart | Managing the Current Template – Making a Template from a Chart]]. 24.6.1-70
  
12) As mentioned above, '''Working Hours and Non-Working Hours''' defined in the '''Chart Properties '''form can be made into '''Template '''forms by '''saving''' the '''Chart Properties '''form as a '''Template '''formFor more information on the process, please see the article at:  [[Managing the Current Template for Version 7.0#Making a Template from a Chart | Managing the Current Template – Making a Template from a Chart]]. 24.6.1-70
+
24) '''Working Hours and Non-Working Hours''' defined in a '''Chart Properties '''form can also be '''edited '''for future use in subsequent snapshots.   
  
13) '''Working Hours and Non-Working Hours''' defined in a '''Chart Properties '''form can also be '''edited '''for future use in subsequent snapshots.  However, '''edits''' made in the '''Chart Properties '''form to '''Working Hours and Non-Working Hours''' do not change the information residing in the basic '''Template '''form used to create the initial chart.
+
25) However, '''edits''' made in the '''Chart Properties '''form to '''Working Hours and Non-Working Hours''' do not change the information residing in the basic '''Template '''form used to create the initial chart.
  
14) For more information on the '''Template''' form, please see the article at: [[Template Only Features for Version 7.0 (OnePager Express)#Time Axis Tab | Template Only Features-OnePager Express – Time Axis Tab]]. 24.2.1-70
+
26) For more information on the '''Template''' form, please see the article at: [[Template Only Features for Version 7.0 (OnePager Express)#Time Axis Tab | Template Only Features-OnePager Express – Time Axis Tab]]. 24.2.1-70
  
==Defining Working Hours Example==
+
==Defining Working Hours - An Example==
  
 
1) The following is an example using the '''Working Hours and Non-Working Hours '''feature:
 
1) The following is an example using the '''Working Hours and Non-Working Hours '''feature:
  
===Setting Up the Example===
+
===Setting Up The Working Hours Example===
  
 
2) To establish '''Working Hours '''for the chart, click the '''Define Working Hours…''' button as discussed above:
 
2) To establish '''Working Hours '''for the chart, click the '''Define Working Hours…''' button as discussed above:
  
:a) Clicking the '''Define Working Hours…''' button accesses the '''Set Working Times''' form shown below:
+
3) Clicking the '''Define Working Hours…''' button accesses the '''Set Working Times''' form shown below:
  
 
<center>[[File:X61-22_5_4-61-(5)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(5)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(5)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(5)-11072018.png&gt;</center>
  
:b) The form above is shown with Monday through Friday preselected so that the pre-defined '''Work Time Start''' and '''Work Time End''' settings are show in the '''Set working times for selected day(s): '''window.
+
4) The form above is shown with Monday through Friday pre-selected so that the pre-defined '''Work Time Start''' and '''Work Time End''' settings are show in the '''Set working times for selected day(s): '''window.
  
:c) You can select more than one day of the week and your entries in the adjacent window apply to all these days.
+
5) You can '''select''' more than one day of the week and your entries in the adjacent window apply to all these days.
  
:d) Within '''selected days''' you are able to enter more than one set of '''Work Time Start''' and '''Work Time End''' sets.  This is particularly useful when there are multiple '''shift work schedules'''.
+
6) Within '''selected days''' you are able to enter more than one set of '''Work Time Start''' and '''Work Time End''' sets.   
  
:e) Clicking the '''Add''' button below the window places a '''blank entry''' where you can use the '''Time Selector '''dropdowns to make '''time of day '''selections.
+
7) This is particularly useful when there are multiple '''shift work schedules'''.
  
:f) The '''Time Selector''' dropdown list provides '''time of day '''selections at '''15 minute''' intervals beginning at '''12:00 AM''' ('''00:00 hours''' for '''24 hour''' representations) and ending at '''midnight''' ('''24:00 hour''' for '''24 hour''' representations).
+
8) Clicking the '''Add''' button below the window places a '''blank entry''' where you can use the '''Time Selector '''dropdowns to make '''time of day '''selections.
  
:g) The '''Delete''' button removes a selected entry from the window.
+
9) The '''Time Selector''' dropdown list provides '''time of day '''selections at '''15 minute''' intervals beginning at '''12:00 AM''' ('''00:00 hours''' for '''24 hour''' representations) and ending at '''midnight''' ('''24:00 hour''' for '''24 hour''' representations).
  
:h) Some instructions are provided in the area below the '''Add''' and '''Delete '''buttons.
+
10) The '''Delete''' button removes a selected entry from the window.
  
:i) As mentioned above, you have the option with the '''Time format: '''control to select between '''24 Hour''' and '''12 Hour''' representations of time in the '''Set working times for selected day(s): '''window.
+
11) Some instructions are provided in the area below the '''Add''' and '''Delete '''buttons.
  
:j) When all entries are made, click the '''OK '''button to complete the definition and the '''Apply '''or '''OK '''button on the '''Chart Properties '''form to apply the formats to the chart.
+
12) As mentioned above, you have the option with the '''Time format: '''control to select between '''24 Hour''' and '''12 Hour''' representations of time in the '''Set working times for selected day(s): '''window.
  
===Creating the Example===
+
13) When all entries are made, click the '''OK '''button to complete the definition and the '''Apply '''or '''OK '''button on the '''Chart Properties '''form to apply the formats to the chart.
  
3) As an example, suppose you want to '''define working hours''' as Monday through Friday from 8:00 AM to 5:00 PM with a '''one hour lunch period''' from 12:00 PM to 1:00 PM. After accessing the '''Set Working Times '''form, you might do the following:
+
===Creating The Working Hours For The Example===
  
:a) First make the five day selections in the '''Select day(s): '''window so it looks like this:
+
14) As an example, suppose you want to '''define working hours''' as Monday through Friday from 8:00 AM to 5:00 PM with a '''one hour lunch period''' from 12:00 PM to 1:00 PM. After accessing the '''Set Working Times '''form, you might do the following:
 +
 
 +
15) First make the five day selections in the '''Select day(s): '''window so it looks like this:
  
 
<center>[[File:X61-22_5_4-61-(5)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(5)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(5)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(5)-11072018.png&gt;</center>
  
:b) You can use the '''CTL+Left-Click''' to select several days of the week one at a time or use the '''SHIFT+Left-Click''' to select a range of days.  Shown above is the single predefined '''Working Time''' for a typical five-day work week.   
+
16) You can use the '''CTL+Left-Click''' to select several days of the week one at a time or use the '''SHIFT+Left-Click''' to select a range of days.   
  
:c) Since you want to represent the '''time period''' between 12:00 PM and 1:00 PM as the '''Non-Working Time''' lunch period, you need to modify the first entry above so that the '''Work Time End''' value is 12:00 PM.  This is done by clicking on the '''Time Picker '''dropdown and selected the desired '''work time '''from the list as shown below:
+
17) Shown above is the single predefined '''Working Time''' for a typical five-day work week. 
 +
 
 +
18) Since you want to represent the '''time period''' between 12:00 PM and 1:00 PM as the '''Non-Working Time''' lunch period, you need to modify the first entry above so that the '''Work Time End''' value is 12:00 PM.   
 +
 
 +
19)This is done by clicking on the '''Time Picker '''dropdown and selected the desired '''work time '''from the list as shown below:
  
 
<center>[[File:X61-22_5_4-61-(6)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(6)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(6)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(6)-11072018.png&gt;</center>
  
:d) Once the first '''edit''' above is made, you need to '''Add''' another entry to define the afternoon '''work  hours''' from 1:00 PM to 5:00 PM as shown below using the individual '''Time Pickers''' to make the '''time of day '''selections:
+
20) Once the first '''edit''' above is made, you need to '''Add''' another entry to define the afternoon '''work  hours''' from 1:00 PM to 5:00 PM as shown below using the individual '''Time Pickers''' to make the '''time of day '''selections:
  
 
<center>[[File:X61-22_5_4-61-(7)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(7)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(7)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(7)-11072018.png&gt;</center>
  
:e) When this is done, click the '''OK '''button on the form and the desired '''Working Hours '''are entered.
+
21) When this is done, click the '''OK '''button on the form and the desired '''Working Hours '''are entered.
  
4) If we take a segment of the chart used in this document and establish it with '''Time Axis Levels '''of '''Years''', '''Quarters''', and '''Days of the Week''', it looks like this:
+
22) If we take a segment of the chart used in this document and establish it with '''Time Axis Levels '''of '''Years''', '''Quarters''', and '''Days of the Week''', it looks like this:
  
 
<center>[[File:X61-22_5_4-61-(8)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(8)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(8)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(8)-11072018.png&gt;</center>
  
:a) If we set up the '''Working Hours and Non-Working Hours''' to equate to a standard work day, the '''Set Working Times '''form looks like this:
+
23) If we set up the '''Working Hours and Non-Working Hours''' to equate to a standard work day, the '''Set Working Times '''form looks like this:
  
 
<center>[[File:X61-22_5_4-61-(7)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(7)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(7)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(7)-11072018.png&gt;</center>
  
:b) When you click '''OK '''on the above form you are taken back to the '''Chart Properties '''form where the next step is to select the '''color''' for the '''Non-Working Hours''' by clicking the Standard '''Color Chooser '''dropdown as shown below:
+
24) When you click '''OK '''on the above form you are taken back to the '''Chart Properties '''form where the next step is to select the '''color''' for the '''Non-Working Hours''' by clicking the Standard '''Color Chooser '''dropdown as shown below:
  
 
<center>[[File:X61-22_5_4-61-(9)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(9)-11072018.png]]</center>
<center>&lt;X61-22_5_4-61-(9)-11072018.png&gt;</center>
+
<center>&lt;X61-22_5_4-61-(9)-11072018.png&gt; - Replace with Updated Screenshot</center>
  
:c) The light green '''color '''is selected from the Standard '''Color Chooser''' and becomes the '''color''' of the '''Curtains''' introduced into the chart across the day '''timespans '''to indicate the portion of the day that represents '''Non-Working Hours''' as shown in the chart below:
+
25) The light green '''color '''is selected from the Standard '''Color Chooser''' and becomes the '''color''' of the '''Curtains''' introduced into the chart across the day '''timespans '''to indicate the portion of the day that represents '''Non-Working Hours''' as shown in the chart below:
  
 
<center>[[File:X61-22_5_4-61-(10-1)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(10-1)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(10-1)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(10-1)-11072018.png&gt;</center>
  
:d) The above chart displays '''Non-Working Hours''' when the '''Show Non-Working Hours''' checkbox is checked '''ON'''.   
+
26) The above chart displays '''Non-Working Hours''' when the '''Show Non-Working Hours''' checkbox is checked '''ON'''.   
  
:e) Unchecking the '''Show Non-Working Hours '''checkbox to '''OFF''' '''hides''' all '''Non-Working Hour timespans''' and shrinks the '''width '''of the chart because these '''timespans '''are '''hidden'''.  Such a chart looks like this after the right edge of the chart is widened to the right:  
+
27) Unchecking the '''Show Non-Working Hours '''checkbox to '''Off''' '''hides''' all '''Non-Working Hour timespans''' and shrinks the '''width '''of the chart because these '''timespans '''are '''hidden'''.   
 +
 
 +
28) Such a chart looks like this after the right edge of the chart is widened to the right:  
  
 
<center>[[File:X61-22_5_4-61-(11)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(11)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(11)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(11)-11072018.png&gt;</center>
  
:f) Above, Saturdays and Sundays are '''hidden''' as are '''Non-Working Hour''' portions of the five day work week.  With '''Non-Working Hours hidden''', the days of the week are represented above with uniform '''widths'''.
+
29) Above, Saturdays and Sundays are '''hidden''' as are '''Non-Working Hour''' portions of the five day work week.   
 +
 
 +
30) With '''Non-Working Hours hidden''', the days of the week are represented above with uniform '''widths'''.
  
 
===Restoring Default Working Hour Settings===
 
===Restoring Default Working Hour Settings===
  
5) The recommended method to restore a chart to the '''default settings '''is to remove unwanted '''timespans''' for '''Non-Working Hours''' is to:
+
31) The recommended method to restore a chart to the '''default settings '''is to remove unwanted '''timespans''' for '''Non-Working Hours''' is to:
  
 
:a) Go back to the '''Set Working Times '''form through the '''Chart Properties '''form access method and revert to a single entry with the '''default working hours''' for Monday through Friday. Click the '''OK''' button on the form when this action is completed.
 
:a) Go back to the '''Set Working Times '''form through the '''Chart Properties '''form access method and revert to a single entry with the '''default working hours''' for Monday through Friday. Click the '''OK''' button on the form when this action is completed.
Line 183: Line 209:
 
2) Specifying precise '''Working Hours '''and '''Non-Working Hours''' has an impact on how OnePager Express expresses '''Percent Complete''' ('''%Complete''') when you decide to '''Honor non-working time '''in the calculations.   
 
2) Specifying precise '''Working Hours '''and '''Non-Working Hours''' has an impact on how OnePager Express expresses '''Percent Complete''' ('''%Complete''') when you decide to '''Honor non-working time '''in the calculations.   
  
:a) You have the capability to select whether you want to take into account '''source plan''' '''Working Hours''' or '''Elapsed Time''' as is the case with previous versions of OnePager.
+
3) This '''advanced feature''' assures that you can apply '''Non-Working Hours''' to the '''graph''' and have OnePager Express accurately reflect the '''percent complete''' information from your '''source plan'''.
 +
 
 +
4) You have the capability to select whether you want to take into account '''source plan''' '''Working Hours''' or '''Elapsed Time''' as is the case with previous versions of OnePager.
  
 
===Controls for Honoring Non-Working Time===
 
===Controls for Honoring Non-Working Time===
  
:b) If you specifically define '''Working '''and '''Non-Working Hours''' precisely you can tell OnePager Express to '''Honor non-working time''' by checking the checkbox in the '''Set percent-complete properties '''form accessed from the '''Chart Properties '''form '''Task Bars '''tab by clicking the '''%Complete Properties''' button as shown in the illustration below:  
+
5) If you specifically define '''Working '''and '''Non-Working Hours''' precisely you can tell OnePager Express to '''Honor non-working time''' by checking the checkbox in the '''Set percent-complete properties '''form accessed from the '''Chart Properties '''form '''Task Bars '''tab by clicking the '''%Complete Properties''' button as shown in the illustration below:  
  
 
<center>[[File:X61-22_5_4-61-(14)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(14)-11072018.png]]</center>
<center>&lt;X61-22_5_4-61-(14)-11072018.png&gt;</center>
+
<center>&lt;X61-22_5_4-61-(14)-11072018.png&gt; - Replace with Updated Screenshot</center>
  
:c) The '''Honor non-working time '''checkbox is shown above in the checked''' '''or '''ON''' setting.
+
6) The '''Honor non-working time '''checkbox is shown above in the checked''' '''or '''ON''' setting.
  
:d) The '''Honor non-working time '''checkbox is '''NOT '''provided in the '''Set percent-complete properties''' form for '''Milestones.'''
+
7) The '''Honor non-working time '''checkbox is '''NOT '''provided in the '''Set percent-complete properties''' form for '''Milestones.'''
  
3) The '''Template '''form '''Task Bars''' tab '''Task Bar Decorations '''control group’s '''%Complete Properties… '''button provides access to the '''Template '''form’s '''Set percent-complete properties''' form where its '''Honor non-working hours '''checkbox is located.
+
8) The '''Template '''form '''Task Bars''' tab '''Task Bar Decorations '''control group’s '''%Complete Properties… '''button provides access to the '''Template '''form’s '''Set percent-complete properties''' form where its '''Honor non-working hours '''checkbox is located.
  
===Honoring Non-Working Time Example===
+
===Honoring Non-Working Time - An Example===
  
4) As an example, suppose you have a simple Microsoft Excel '''source plan '''that has five tasks with the '''%Complete''' information as shown below:
+
9) As an example, suppose you have a simple Microsoft Excel '''source plan '''that has five tasks with the '''%Complete''' information as shown below:
  
 
<center>[[File:X61-22_5_4-61-(12)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(12)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(12)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(12)-11072018.png&gt;</center>
  
:a) If you create a standard chart from the above '''source plan '''it looks like this:
+
10) If you create a standard chart from the above '''source plan '''it looks like this:
  
<center>'''Honor Non-Working Time Checkbox is OFF'''</center>
+
<center>'''Honor Non-Working Time Checkbox is Off'''</center>
 
<center>[[File:X61-22_5_4-61-(13)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(13)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(13)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(13)-11072018.png&gt;</center>
  
:b) In the chart above, the '''Honor non-working time''' checkbox is unchecked or '''OFF'''.  This means that OnePager Express does '''not''' take into consideration any of the '''Non-Working Time '''information you provided in the '''Set Working Times '''form to display '''%Complete''' information.
+
11) In the chart above, the '''Honor non-working time''' checkbox is unchecked or '''Off'''.   
  
:c) To show the change when '''Non-Working Time''' information is specified, suppose you establish rules in the '''Set Working Times''' form that show '''working times''' from 8:00 AM to Noon and from 1:00 PM to 5:00 PM for Monday through Friday as shown below:
+
12) This means that OnePager Express does '''not''' take into consideration any of the '''Non-Working Time '''information you provided in the '''Set Working Times '''form to display '''%Complete''' information.
 +
 
 +
13) To show the change when '''Non-Working Time''' information is specified, suppose you establish rules in the '''Set Working Times''' form that show '''working times''' from 8:00 AM to Noon and from 1:00 PM to 5:00 PM for Monday through Friday as shown below:
  
 
<center>[[File:X61-22_5_4-61-(16)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(16)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(16)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(16)-11072018.png&gt;</center>
  
:d) After clicking the '''OK''' button on the form above and the '''Apply''' button on the '''Chart Properties''' form, go back to the '''Task Bars''' tab on the '''Chart Properties''' form and access the '''Set percent-complete properties '''form as you did before and check the '''Honor non-working time''' checkbox to '''ON'''.
+
14) After clicking the '''OK''' button on the form above and the '''Apply''' button on the '''Chart Properties''' form, go back to the '''Task Bars''' tab on the '''Chart Properties''' form and access the '''Set percent-complete properties '''form as you did before and check the '''Honor non-working time''' checkbox to '''On'''.
  
:e) This step is completed when you click '''OK '''on the '''Set percent-complete properties''' form and the '''Apply''' or '''OK''' buttons on the '''Chart Properties '''form,  
+
15) This step is completed when you click '''OK '''on the '''Set percent-complete properties''' form and the '''Apply''' or '''OK''' buttons on the '''Chart Properties '''form,  
  
:f) The last step required is to do a snapshot '''Replace All''' by going to the OnePager Express ribbon’s '''Data '''tab and clicking the '''Replace Snapshot '''button.  After the '''Replace Snapshot '''operation is complete,''' '''the chart looks like this:
+
16) The last step required is to do a snapshot '''Replace All''' by going to the OnePager Express ribbon’s '''Data '''tab and clicking the '''Replace Snapshot '''button.  After the '''Replace Snapshot '''operation is complete,''' '''the chart looks like this:
  
<center>'''Honor Non-Working Time Checkbox is ON'''</center>
+
<center>'''Honor Non-Working Time Checkbox is On'''</center>
 
<center>[[File:X61-22_5_4-61-(15)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(15)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(15)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(15)-11072018.png&gt;</center>
  
:g) The differences can be emphasized more if the two illustrations are placed in a before and after arrangement as shown below:
+
17) The differences can be emphasized more if the two illustrations are placed in a before and after arrangement as shown below:
  
<center>'''Honor Non-Working Time Checkbox is OFF'''</center>
+
<center>'''Honor Non-Working Time Checkbox is Off'''</center>
 
<center>[[File:X61-22_5_4-61-(13)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(13)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(13)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(13)-11072018.png&gt;</center>
  
<center>'''Honor Non-Working Time Checkbox is ON'''</center>
+
<center>'''Honor Non-Working Time Checkbox is On'''</center>
 
<center>[[File:X61-22_5_4-61-(15)-11072018.png]]</center>
 
<center>[[File:X61-22_5_4-61-(15)-11072018.png]]</center>
 
<center>&lt;X61-22_5_4-61-(15)-11072018.png&gt;</center>
 
<center>&lt;X61-22_5_4-61-(15)-11072018.png&gt;</center>
  
:h) The result from looking at the two charts above, is that when '''Non-Working Time''' is displayed for '''%Complete''' bars they appear shorter when '''Non-Working Time''' is precisely defined''' '''and the '''Honor Non-Working Time '''checkbox is checked '''ON'''. This is because in the second chart above, no work is performed between 12 noon and 1:00 PM or from 5:00 PM to 8:00 AM the next day.
+
18) The result from looking at the two charts above, is that when '''Non-Working Time''' is displayed for '''%Complete''' bars they appear shorter when '''Non-Working Time''' is precisely defined''' '''and the '''Honor Non-Working Time '''checkbox is checked '''On'''.  
 +
 
 +
19) This is because in the second chart above, no work is performed between 12 noon and 1:00 PM or from 5:00 PM to 8:00 AM the next day.
  
:i) For comparison purposes, if we look at the Microsoft Project version of the Microsoft Excel '''source plan''' above using the Microsoft Project '''Standard Calendar''', the '''graph '''above with the '''Honor Non-Working Time '''checkbox checked''' ON''' is exactly like the Microsoft Project Gantt chart shown here.
+
20) For comparison purposes, if we look at the Microsoft Project version of the Microsoft Excel '''source plan''' above using the Microsoft Project '''Standard Calendar''', the '''graph '''above with the '''Honor Non-Working Time '''checkbox checked''' On''' is exactly like the Microsoft Project Gantt chart shown here.
  
 
<center>[[File:P61-0_4_1_9-61-(29M)-07092018.png]]</center>
 
<center>[[File:P61-0_4_1_9-61-(29M)-07092018.png]]</center>

Revision as of 21:35, 14 November 2019

Overview

1) There are situations and environments where OnePager Express is used to represent timespans that are short periods during which work periods are possibly divided betweenworking times and non-working times.

2) The Working Hours and Non-Working Hours feature in OnePager provides a capability to display timespans in the chart that represent time periods where work is not being performed and where work is performed.

3) Non-working timespans take the visual form of colored Curtains in the graph as illustrated below:

X61-22 5 4-61-(1)-11072018.png
<X61-22_5_4-61-(1)-11072018.png>

4) Above, the Non-Working Hours are shown in blue for timespans from midnight to 8:00 AM, the lunch hour, and from 5:00 PM to midnight.

5) The controls for this feature are available in the Chart Properties form Time Axis tab Format sub-tab in the Days of the Week and Non-Working Times group’s Working Hours: sub-group as shown below:

X61-22 5 4-61-(2)-11072018.png
<X61-22_5_4-61-(2)-11072018.png> - Replace with Updated Screenshot

6) The Template form Time Axis tab’s Format sub-tab has identical controls where you can manage Working and Non-Working Hours at a global level.

7) You can access the Set Working Times form for defining Working Hours by clicking the Define Working Hours… button as illustrated below:

X61-22 5 4-61-(3)-11072018.png
<X61-22_5_4-61-(3)-11072018.png> - Replace with Updated Screenshot

8) Once you establish your Working Hour periods in the Set Working Times form, the Non-Working Hours checkbox is available to display these non-working time periods as colored Curtains in the chart.

9) In the Working Hours: sub-group are the controls for showing/hiding Non-Working Hours and a Standard Color Chooser dropdown button for setting the color for Non-Working Hour Curtains.

10) The intent of this article is to provide the information essential for you to create, edit, and manage Working and Non-Working Hour time periods in the chart.

Accessing the Working Hours and Non-Working Hours Feature

1) The Working Hours and Non-Working Hours feature is accessible from the Chart Properties form and the Template form.

2) Defining Working Hours in the Template form allows you to define Working Hours and use them in any chart created using that specific Template.

3) Defining Working Hours in the Chart Properties form allows you to define Working Hours and use them in charts created with that specific Chart Properties form and in any follow on snapshots that might be created subsequently.

4) Chart Properties forms that contain Working Hours definitions can be saved as Template forms for future use and to standardize Working Hours definitions throughout the organization.

Using the Chart Properties Form to Define Working and Non-Working Hours

5) You can access the controls for managing Working and Non-Working Hours by accessing the Chart Properties form Time Axis tab’s Format sub-tab in the Days of the Week and Non-Working Hours group of controls and the Working Hours: sub-group as shown below:

X61-22 5 4-61-(2)-11072018.png
<X61-22_5_4-61-(2)-11072018.png> - Replace with Updated Screenshot

6) Clicking the Define Working Hours… button accesses the Set Working Times form with the default settings as shown below:

X61-22 5 4-61-(4)-11072018.png
<X61-22_5_4-61-(4)-11072018.png>

7) The default settings shown in the form above sets Monday through Friday as the default working days.

8) The Work Time Start and Work Time End are set to 8:00 AM and 5:00 PM respectively.

9) You have the option of specifying the Time format: either as a 24 Hour or 12 Hour format depending on your selection of the appropriate radio button.

10) The controls in the Set Working Times form are covered below.

Select Day(s): Option Control

11) Making a selection of the days of the week to apply Working Hours is done by using the mouse left-click to select an individual day.

12) You can select a series of individual days by using the CTL+Left-Click operation.

13) Hold down the CTL key and use the mouse left-click to select more than one day of the week.

14) You can also select a continuous series of day by using the SHIFT+Left-Click operation.

15) Hold down the SHIFT key and click the first day of the week in the sequence and follow by continuing to hold down the SHIFT key and use the mouse left-click to select the last day of the week in your sequence.

Set Working Times for Selected Day(s):

16) After making the selection for days of the week, the second step is to establish the Work Time Start and Work Time End settings. You have the option to establish more than one set of Start/End settings by using the Add button.

17) Each Start and End dropdown provides time options in increments of 15 minutes.

18) Use each Start/End dropdown to set the respective required Work Start and Work End times.

19) Once the Start/End times are set, either use the Add button to make another entry or click the OK button to finish the operation.

Using the Template Form to Define Working and Non-Working Hours

20) The Template form Time Axis tab’s Format sub-tab is identical to the corresponding sub-tab in the Chart Properties form.

21) The process for defining Working Hours and Non-Working Hours described for the Chart Properties form is the same for the Template form.

22) As mentioned above, Working Hours and Non-Working Hours defined in the Chart Properties form can be made into Template forms by saving the Chart Properties form as a Template form.

23) For more information on the process, please see the article at: Managing the Current Template – Making a Template from a Chart. 24.6.1-70

24) Working Hours and Non-Working Hours defined in a Chart Properties form can also be edited for future use in subsequent snapshots.

25) However, edits made in the Chart Properties form to Working Hours and Non-Working Hours do not change the information residing in the basic Template form used to create the initial chart.

26) For more information on the Template form, please see the article at: Template Only Features-OnePager Express – Time Axis Tab. 24.2.1-70

Defining Working Hours - An Example

1) The following is an example using the Working Hours and Non-Working Hours feature:

Setting Up The Working Hours Example

2) To establish Working Hours for the chart, click the Define Working Hours… button as discussed above:

3) Clicking the Define Working Hours… button accesses the Set Working Times form shown below:

X61-22 5 4-61-(5)-11072018.png
<X61-22_5_4-61-(5)-11072018.png>

4) The form above is shown with Monday through Friday pre-selected so that the pre-defined Work Time Start and Work Time End settings are show in the Set working times for selected day(s): window.

5) You can select more than one day of the week and your entries in the adjacent window apply to all these days.

6) Within selected days you are able to enter more than one set of Work Time Start and Work Time End sets.

7) This is particularly useful when there are multiple shift work schedules.

8) Clicking the Add button below the window places a blank entry where you can use the Time Selector dropdowns to make time of day selections.

9) The Time Selector dropdown list provides time of day selections at 15 minute intervals beginning at 12:00 AM (00:00 hours for 24 hour representations) and ending at midnight (24:00 hour for 24 hour representations).

10) The Delete button removes a selected entry from the window.

11) Some instructions are provided in the area below the Add and Delete buttons.

12) As mentioned above, you have the option with the Time format: control to select between 24 Hour and 12 Hour representations of time in the Set working times for selected day(s): window.

13) When all entries are made, click the OK button to complete the definition and the Apply or OK button on the Chart Properties form to apply the formats to the chart.

Creating The Working Hours For The Example

14) As an example, suppose you want to define working hours as Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period from 12:00 PM to 1:00 PM. After accessing the Set Working Times form, you might do the following:

15) First make the five day selections in the Select day(s): window so it looks like this:

X61-22 5 4-61-(5)-11072018.png
<X61-22_5_4-61-(5)-11072018.png>

16) You can use the CTL+Left-Click to select several days of the week one at a time or use the SHIFT+Left-Click to select a range of days.

17) Shown above is the single predefined Working Time for a typical five-day work week.

18) Since you want to represent the time period between 12:00 PM and 1:00 PM as the Non-Working Time lunch period, you need to modify the first entry above so that the Work Time End value is 12:00 PM.

19)This is done by clicking on the Time Picker dropdown and selected the desired work time from the list as shown below:

X61-22 5 4-61-(6)-11072018.png
<X61-22_5_4-61-(6)-11072018.png>

20) Once the first edit above is made, you need to Add another entry to define the afternoon work hours from 1:00 PM to 5:00 PM as shown below using the individual Time Pickers to make the time of day selections:

X61-22 5 4-61-(7)-11072018.png
<X61-22_5_4-61-(7)-11072018.png>

21) When this is done, click the OK button on the form and the desired Working Hours are entered.

22) If we take a segment of the chart used in this document and establish it with Time Axis Levels of Years, Quarters, and Days of the Week, it looks like this:

X61-22 5 4-61-(8)-11072018.png
<X61-22_5_4-61-(8)-11072018.png>

23) If we set up the Working Hours and Non-Working Hours to equate to a standard work day, the Set Working Times form looks like this:

X61-22 5 4-61-(7)-11072018.png
<X61-22_5_4-61-(7)-11072018.png>

24) When you click OK on the above form you are taken back to the Chart Properties form where the next step is to select the color for the Non-Working Hours by clicking the Standard Color Chooser dropdown as shown below:

X61-22 5 4-61-(9)-11072018.png
<X61-22_5_4-61-(9)-11072018.png> - Replace with Updated Screenshot

25) The light green color is selected from the Standard Color Chooser and becomes the color of the Curtains introduced into the chart across the day timespans to indicate the portion of the day that represents Non-Working Hours as shown in the chart below:

X61-22 5 4-61-(10-1)-11072018.png
<X61-22_5_4-61-(10-1)-11072018.png>

26) The above chart displays Non-Working Hours when the Show Non-Working Hours checkbox is checked ON.

27) Unchecking the Show Non-Working Hours checkbox to Off hides all Non-Working Hour timespans and shrinks the width of the chart because these timespans are hidden.

28) Such a chart looks like this after the right edge of the chart is widened to the right:

X61-22 5 4-61-(11)-11072018.png
<X61-22_5_4-61-(11)-11072018.png>

29) Above, Saturdays and Sundays are hidden as are Non-Working Hour portions of the five day work week.

30) With Non-Working Hours hidden, the days of the week are represented above with uniform widths.

Restoring Default Working Hour Settings

31) The recommended method to restore a chart to the default settings is to remove unwanted timespans for Non-Working Hours is to:

a) Go back to the Set Working Times form through the Chart Properties form access method and revert to a single entry with the default working hours for Monday through Friday. Click the OK button on the form when this action is completed.
b) Next, access the Standard Color Chooser and reset the color by clicking the No Fill checkbox in the Standard Color Chooser form.
c) Make sure that the Show Non-Working Hours checkbox is checked ON.
d) Last, click Apply/OK on the Chart Properties form.

The Honor Non-Working Time Feature

1) The Honor Non-Working Time feature is an advanced feature provided in OnePager Express so that you can accurately display %Complete bars in your charts that adapted to match the %Complete bars in Microsoft Excel source plans when you configure the chart with appropriate Working and Non-Working Time.

2) Specifying precise Working Hours and Non-Working Hours has an impact on how OnePager Express expresses Percent Complete (%Complete) when you decide to Honor non-working time in the calculations.

3) This advanced feature assures that you can apply Non-Working Hours to the graph and have OnePager Express accurately reflect the percent complete information from your source plan.

4) You have the capability to select whether you want to take into account source plan Working Hours or Elapsed Time as is the case with previous versions of OnePager.

Controls for Honoring Non-Working Time

5) If you specifically define Working and Non-Working Hours precisely you can tell OnePager Express to Honor non-working time by checking the checkbox in the Set percent-complete properties form accessed from the Chart Properties form Task Bars tab by clicking the %Complete Properties button as shown in the illustration below:

X61-22 5 4-61-(14)-11072018.png
<X61-22_5_4-61-(14)-11072018.png> - Replace with Updated Screenshot

6) The Honor non-working time checkbox is shown above in the checked or ON setting.

7) The Honor non-working time checkbox is NOT provided in the Set percent-complete properties form for Milestones.

8) The Template form Task Bars tab Task Bar Decorations control group’s %Complete Properties… button provides access to the Template form’s Set percent-complete properties form where its Honor non-working hours checkbox is located.

Honoring Non-Working Time - An Example

9) As an example, suppose you have a simple Microsoft Excel source plan that has five tasks with the %Complete information as shown below:

X61-22 5 4-61-(12)-11072018.png
<X61-22_5_4-61-(12)-11072018.png>

10) If you create a standard chart from the above source plan it looks like this:

Honor Non-Working Time Checkbox is Off
X61-22 5 4-61-(13)-11072018.png
<X61-22_5_4-61-(13)-11072018.png>

11) In the chart above, the Honor non-working time checkbox is unchecked or Off.

12) This means that OnePager Express does not take into consideration any of the Non-Working Time information you provided in the Set Working Times form to display %Complete information.

13) To show the change when Non-Working Time information is specified, suppose you establish rules in the Set Working Times form that show working times from 8:00 AM to Noon and from 1:00 PM to 5:00 PM for Monday through Friday as shown below:

X61-22 5 4-61-(16)-11072018.png
<X61-22_5_4-61-(16)-11072018.png>

14) After clicking the OK button on the form above and the Apply button on the Chart Properties form, go back to the Task Bars tab on the Chart Properties form and access the Set percent-complete properties form as you did before and check the Honor non-working time checkbox to On.

15) This step is completed when you click OK on the Set percent-complete properties form and the Apply or OK buttons on the Chart Properties form,

16) The last step required is to do a snapshot Replace All by going to the OnePager Express ribbon’s Data tab and clicking the Replace Snapshot button. After the Replace Snapshot operation is complete, the chart looks like this:

Honor Non-Working Time Checkbox is On
X61-22 5 4-61-(15)-11072018.png
<X61-22_5_4-61-(15)-11072018.png>

17) The differences can be emphasized more if the two illustrations are placed in a before and after arrangement as shown below:

Honor Non-Working Time Checkbox is Off
X61-22 5 4-61-(13)-11072018.png
<X61-22_5_4-61-(13)-11072018.png>
Honor Non-Working Time Checkbox is On
X61-22 5 4-61-(15)-11072018.png
<X61-22_5_4-61-(15)-11072018.png>

18) The result from looking at the two charts above, is that when Non-Working Time is displayed for %Complete bars they appear shorter when Non-Working Time is precisely defined and the Honor Non-Working Time checkbox is checked On.

19) This is because in the second chart above, no work is performed between 12 noon and 1:00 PM or from 5:00 PM to 8:00 AM the next day.

20) For comparison purposes, if we look at the Microsoft Project version of the Microsoft Excel source plan above using the Microsoft Project Standard Calendar, the graph above with the Honor Non-Working Time checkbox checked On is exactly like the Microsoft Project Gantt chart shown here.

P61-0 4 1 9-61-(29M)-07092018.png
<P61-0_4_1_9-61-(29M)-07092018.png>

Related Links

Template Only Features-OnePager Express 24.2.1-70

Managing the Current Template 24.6.1-70

(22.5.4-70)