Showing and Hiding Time Axis Levels and Cells for OnePager Pro for Version 6.1

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Overview

1) In OnePager Pro 6.1 the new Time Axis Upgrade feature provides a means for showing and hiding Time Axis Level Cells.

a) In previous versions of OnePager Pro all Time Axis cells in a given Time Axis Level are always shown.
b) While this made it possible to have a complete and contiguous timespan displayed in the project view, for very long timespans there was no way cut out a proportion of the timespan where less interest should be focused in a schedule discussion.
c) The capability to hide Time Axis Level Cells anywhere in the project view’s timespan provides a way to tailor long timespan project views to achieve the desired focus.

Global Showing and Hiding of Time Axis Level Cells

2) The Time Axis Upgrade provides controls for both globally showing and hiding Time Axis Level Cells using the Template and Project-View Properties (PVP) forms and manual editing in the project view itself. Additionally, there are provisions for recording hidden Time Axis Level Cells in the Template and PVP forms as well as an editing technique to make all hidden Time Axis Level Cells visible with one click.

a) In the Template form there is a sub-tab of the Time Axis tab called the Format sub-tab that provides two control group with the one of interest here called the Curtains and Timespans control group shown below the Days of the Week and Non-Working Times control group in the following illustration:
P61-0 4 1 9-61-(12B)-05102018.png
b) There is a corresponding Format sub-tab located in the PVP form Time Axis tab with the same two control groups as shown here:
P61-0 4 1 9-61-(13B)-05102018.png
c) In the two forms above, the Curtains and Timespans control group, which is referred to often in this document as The Grid, records any Time Axis Level Cells that are hidden manually with the attributes of the hidden cells recorded in each of the columns of The Grid shown above.
d) The Grid is also used to record and edit Curtains of all types shown in the project view and its snapshots. This subject is covered in depth in the article at: Creating, Editing, and Managing Time Axis Daily Curtains for OnePager Pro.
e) Additionally, note the buttons below The Grid where you can be used to add a timespan, delete a selected timespan entry in The Grid, and copy a selected timespan entry in order to create/edit the copy as desired.
f) Timespans are snapshot-independent. This means that the content of The Grid in terms of hidden Time Axis Level Cells is a function of the hidden Time Axis Level Cells in each snapshot in a project view. OnePager Pro 6.1 builds The Grid and its entries based upon the snapshot being displayed in the Project View Editor.

Manually Hiding, Showing, and Formatting of Individual Time Axis Level Cells

3) Time Axis Level Cells as well as Floating Time Axis Level Cells can be hidden by manually selecting one or more Cells in a Time Axis Level with left-clicks and then right-clicking on a selected Cell to access the context menu shown below:

P61-0 4 1 9-61-(3J-1)-05082018.png

4) Clicking the Hide cell command in the above context menu makes the three selected Bottom Time Axis Level Cells disappear from the project view along with portions of the tasks/milestones occupying the timespan being hidden in the graph. The result of clicking the Hide cell command looks like this:

P61-0 4 1 9-61-(3K)-05082018.png

5) The Time Axis Upgrade provides a single control to unhide all hidden Time Axis Level Cells with one click using the Show/Hide dropdown on the OnePager Pro 6.1 Home tab’s Editing group as shown below:

P61-22 3 3-61-(1)-09172018.png

6) The purpose of this article is to cover global and manual showing and hiding of Time Axis Level Cells as overviewed above. In addition, this article covers the manual editing of Time Axis Level Cell properties in the project view.

Understanding The Timespans Grid in the Template and PVP Form’s Time Axis-Format Sub-Tab

General Discussion of The Grid Controls in the PVP Form

1) The Grid, found in both the Template form and PVP form Time Axis tab at the Format sub-tab, is an important addition to OnePager Pro 6.1. It is used for recording, creating, and editing hidden timespans in your project view.

2) The Grid is also used for recording, creating, and editing all Curtains in the project view. This topic is covered elsewhere at: Creating, Editing, and Managing Time Axis Daily Curtains for OnePager Pro.

3) For the context here, focusing on showing and hiding Time Axis Cells, whenever a Time Axis Cell is hidden in the project view, an entry is place in The Grid as follows:

a) Suppose we have the project view below and wish to hide three contiguous Time Axis Level Cells in the Bottom Time Axis Level.
b) To do this, select the three Time Axis Level Cells and right-click on any of them to access the context menu shown below:
P61-0 4 1 9-61-(3J-1)-05082018.png
c) After clicking the Hide cell command in the context menu, the project view looks like this:
P61-0 4 1 9-61-(3K)-05082018.png
d) The three contiguous Time Axis Level Cells are hidden at the location in the timespan shown above. Additionally, an entry is made in The Grid to record this edit as shown below:
P61-22 3 3-61-(2)-09172018.png
e) There are now three entries in The Grid showing the properties of each hidden Time Axis Level Cell including its From/To dates, Zoom% (discussed elsewhere as noted below), and its Priority which is a control that helps OnePager Pro 6.1 to properly restore the hidden entry to show status when requested.
f) The other columns in The Grid are used as follows:
i) The column on the left is used for selecting the entry with a left-click which identifies which entry is to be referenced for the Delete Timespan and Copy Timespan buttons.
ii) The On column can be used to disable the particular Grid entry by unchecking it. All new Grid entries are created with the On column checkbox checked ON. When the checkbox is unchecked of OFF, the corresponding Time Axis Level Cell becomes shown in the project view when the PVP form’s OK or Apply buttons are clicked. The entry remains in The Grid if needed in the future.
iii) The Show column and its checkboxes are used to unhide the corresponding Time Axis Level Cell with one click in The Grid. The entry in The Grid remains for future use.
iv) The Zoom% column represents the width of the hidden Time Axis Level Cell as a percentage of the size of other Time Axis Cells in that Level. For more information on Zoom%, please see the article at: The Non-Linear Time Axis Feature for OnePager Pro.

4) In The Grid, there are three (3) buttons below that are relevant to timespans that are enabled when there are timespan entries in The Grid.

a) The Add Timespan button places a timespan entry in The Grid that allows you to create a hidden Time Axis Cell entry by filling in data for the From and To Dates as required.
i) The entry is created with From and To Dates that spans the entire extent of the graph.
ii) However, the Show column checkbox checked ON so you have an opportunity to reset or edit the From and To Dates to meet your needs.
iii) A basic Added Timespan entry is shown below:
P61-22 3 3-61-(3)-09172018.png
b) The Delete Timespan button requires that you first select The Grid timespan entry to be deleted before clicking the Delete Timespan button by first clicking the left most column of the desired entry. Then clicking the Delete Timespan button removes the entry.
c) The Copy Timespan button also requires that you first select The Grid timespan entry that you want to copy before clicking the Copy Timespan button by first clicking the left most column of the desired entry. Then clicking the Copy Timespan button adds a copy of the selected entry to the bottom of The Grid as shown here:
P61-22 3 3-61-(4)-09172018.png

The Grid and Snapshot-Independence

5) Since timespans are snapshot-independent, OnePager Pro 6.1 builds The Grid for timespans uniquely for each snapshot that you access in the Project View Editor. As such, timespans can be hidden in one snapshot and shown in another all under your control.

6) As a suggestion, it is recommended that you review the relationship between project views and snapshots in this article: Understanding Project Views and Snapshots for OnePager Pro.

The Template Form’s Timespan Grid

7) The Template form Time Axis tab Format sub-tab has the same capabilities for The Grid as the PVP form.

8) In the Template, The Timespan Grid is used to define hidden Time Axis Cells that you want not to show in every project view created using that particular Template form. This is one way that hidden Time Axis Level Cells are created globally.

Manually Hiding Timespans in the Project View

1) In the section above, the discussion primarily focused on using The Grid for global hiding and showing of Time Axis Level Cells.

2) Using The Grid in this manner is useful when your schedule discussion presentation plan is to hide certain Time Axis Level Cells in all snapshots by making the appropriate Grid entries in the Template form Time Axis tab Format sub-tab’s Grid. When you use the Template form’s related capabilities in this way, The Grid is a convenient short cut.

3) In addition to using The Grid in the Template and PVP forms for creating and editing hidden Time Axis Level Cells, OnePager Pro 6.1, as mentioned earlier, provides you with manual editing capabilities as well. These capabilities are discussed in the sections that follow.

Hiding Time Axis Level Cells in One Time Axis Level

4) You have the capability, as discussed in the first section of this article to select Time Axis Level Cells at any Level and hide them by first selecting the cell or cells and right-clicking to access the context menu as shown here:

P61-0 4 1 9-61-(3J-1)-05082018.png

5) After clicking the Hide cell command above, the project view looks like this:

P61-0 4 1 9-61-(3K)-05082018.png

6) The hidden Time Axis Level Cells are not shown in the project view and any tasks/milestones or portions of the graph occupying the hidden timespan are also hidden. There are several conditions that should be kept in mind:

a) Decorations on tasks/milestones remain visible if any portion of a task/milestone remains visible in the project view after a corresponding Time Axis Level Cell or Cells are hidden.
b) If there are Free Boxes in the project view that occupy the timespan that is going to be hidden, that Free Box or Boxes are relocated by OnePager Pro 6.1 so they remain visible.
c) If there are attached Comment Boxes associated with tasks/milestones that are partially hidden by hiding certain Time Axis Cells, the Comment Boxes remain visible and are relocated by OnePager Pro 6.1 as long as any portion of the parent task/milestone is visible in the project view.
d) If a task/milestone is completely hidden by hiding Time Axis Level Cells, the associated Comment Boxes are no longer visible.

Hiding Cells in a Time Axis Level with Timespans in a Lower Level

7) As a further example, if we hide a greater extent of the total project view’s timespan, it is more likely that entire task/milestones are hidden as shown here where the entire 2020 Time Axis Level Cell is hidden:

P61-22 3 3-61-(5)-09172018.png
a) There is one timespan entry in The Grid to reflect this action because only one Time Axis Level Cell (the 2020 Top Time Axis Level Cell) was hidden. The Grid is shown below:
P61-22 3 3-61-(6)-09172018.png
b) OnePager Pro 6.1 also keeps track of any task/milestones that are hidden as a result of the action taken to hide the 2020 Top Time Axis Level for that year.
c) Examining the project view above reveals that many rows in the project view became empty as a result of the Time Axis Level Cell becoming hidden. OnePager Pro 6.1 does not automatically hide (previously called crop) empty rows.

Using the Where’s My Stuff?! Form

d) You can access the Where’s My Stuff?! form to see the list of hidden tasks and milestones by going to the OnePager Pro 6.1 Home tab on the ribbon and clicking the Show/Hide dropdown and clicking the Where’s My Stuff?! command as shown below:
P61-22 3 3-61-(7)-09172018.png
e) Accessing the Where’s My Stuff?! form shows all the hidden tasks and milestones and the reason for them to be hidden as shown below:
P61-22 3 3-61-(8)-09172018.png

8) For more information on using the Where’s My Stuff?! form, please see the article at: Managing Hidden Tasks and Milestones Using "Where's My Stuff?!".

9) If you use the Where’s My Stuff?! form to Fix Selected entries, doing so results in the hidden timespan becoming shown along with any hidden timespans in Time Axis Levels below the hidden timespan being fixed.

10) Should additional hidden tasks and milestones become shown in this operation, the Where’s My Stuff?! form is appropriately updated to reflect the correct show/hide status of tasks and milestones in the project view.

Hiding Timespans in the Floating Time Axis

11) Briefly, if Floating Time Axes are present in the project view and you hide a Time Axis Level Cell(s), the corresponding Floating Time Axis Level Cell(s) are also hidden by the same action.

12) Conversely, if you select and hide a Floating Time Axis Cell(s), the corresponding Time Axis Level Cell(s) are also hidden.

13) The Grid, given either of the above two actions only contains a timespan entry representing the hidden timespan for the Time Axis Level Cell(s) hidden.

14) For a complete treatment of the Floating Time Axis feature, please see the article at: The Floating Time Axis Feature for OnePager Pro.

Formatting Individual Time Axis Level Cells

1) In addition to being able to manually hide Time Axis Level Cells, you also have additionally editing capabilities for Time Axis Level Cells and some of their properties.

2) These additional editing capabilities include being able to format properties of a Time Axis Level Cell, Unstretch all cells (explained fully elsewhere), access the PVP form Time Axis tab at the corresponding Level sub-tab, and insert a curtain corresponding to the From/To Dates of the selected Time Axis Level Cell(s).

3) Some of these capabilities are explained below. The remaining capabilities can be found by going to these articles: The Non-Linear Time Axis Feature for OnePager Pro and Creating, Editing, and Managing Time Axis Daily Curtains for OnePager Pro.

Using the Format Cell Command and the Time Axis Cell Properties Form

4) Time Axis Level Cells as well as Floating Time Axis Level Cells can be Formatted by manually selecting one or more Cells and right-clicking on the selected Cell(s) to access the context menu shown below:

P61-0 4 1 9-61-(15H)-05102018.png

5) Clicking the Format cell … command accesses the Time Axis Cell Properties form as shown below where you can edit some of the most important properties of the selected Cell(s):

P61-0 4 1 9-61-(15I)-05102018.png
a) In the Time Axis Cell Properties form there are two familiar controls – Color and Font.
i) Clicking the Color dropdown accesses the Standard Color Chooser form that is used to change the background color of the selected Time Axis Level Cell or Cells.
ii) Clicking the Font dropdown accesses the Standard Font properties form so that you can edit the text content of the selected Time Axis Level Cells.
b) The Zoom% dial control and the associated Cell width window are used in the Time Axis Cell Properties form to manually stretch or compress the width of the selected Time Axis Level Cell(s). For more information on the Zoom% feature, please see the article at: The Non-Linear Time Axis Feature for OnePager Pro.
c) Attempting to set the Zoom% in the Time Axis Cell Properties form to zero (0) or a negative Zoom% value is not accepted by OnePager Pro 6.1. Instead, OnePager Pro 6.1 sets the Zoom% value for entries values less than or equal to zero to a Zoom% value of 2.0 percent.
d) Making any edits to the selected Time Axis Level Cells using the Time Axis Cell Properties form edits only these selected Cells. After the edits are made, the selected Cells are considered mavericks.
e) Likewise, if you use the drag and drop method to alter the width of selected Time Axis Level Cell(s), these also cause the selected Cells to be treated as mavericks. Please see the sub-section that follows.
f) Reselecting any maverick Time Axis Level Cell using the procedure above and clicking the Use default properties button in the Time Axis Cell Properties form shown above restores the selected Cells to the global properties established in the PVP form.

Accessing the PVP Form from a Time Axis Level Cell

6) Clicking the Time-axis properties… command in the Time Axis context menu accesses the PVP form at the Time Axis tab and the sub-tab for the Time Axis Level you selected.

a) Selecting a Time Axis Level Cell from the Bottom Level and right-clicking the Cell accesses the context menu where you can then click the Time-axis properties… command:
P61-0 4 1 9-61-(15L)-05102018.png
b) Clicking the Time-axis properties… command accesses the PVP form’s Time Axis tab for the Bottom Level as shown below:
P61-0 4 1 9-61-(15M)-05102018.png
c) By using the PVP form in this way you are able to edit the global properties of all Time Axis Level Cells in the Time Axis Level selected. You can also use the sub-tabs in the form above to go to other Time Axis Levels, to the Calendar sub-tab or the Format sub-tab.

Manually Editing the Width of Time Axis Level Cells (Stretching and Compressing)

7) Time Axis Level Cells can be stretched or compressed manually by first selecting the Cell with a left-click and using the handlebars to drag the selection rectangle to the desired width as shown here:

P61-0 4 1 9-61-(15N)-06072018.png
a) If you use your mouse to click on the right handlebar and drag it to the right, when you release the mouse left-click button, the selected Time Axis Level Cell looks like this:
P61-0 4 1 9-61-(15O)-06072018.png
b) You can use Time Axis Level Cell right-click context menu and the Format cell… command to see the new value of the Zoom% which is the amount of stretch applied by the drag and drop method to the selected Cell as shown here:
P61-0 4 1 9-61-(15P)-06072018.png

8) In addition to the Time Axis Cell Properties form’s Zoom% and Cell width windows being updated by the Time Axis Level Cell stretch action above, there is an entry placed in The Grid as well:

P61-22 3 3-61-(9)-09172018.png

9) You can use your mouse to select Time Axis Level Cells in different Time Axis Levels by using the CTL+Left-Click method as shown here:

P61-0 4 1 9-61-(15Q)-06072018.png
a) Above, there are five (5) Time Axis Level Cells selected in the order shown.
b) Although there are five (5) Time Axis Level Cells selected above, you can only stretch or compress selected Cell using the drag and drop method in one Time Axis Level only as shown below:
P61-0 4 1 9-61-(15R)-06072018.png
c) If you now use the mouse to stretch the 2019 Quarter 2 Middle Time Axis Level Cell, OnePager 6.1 de-selects all selected Time Axis Level Cells highlighted in other Time Axis Levels such that only the Middle Time Axis Level Cells that are candidates for stretching remain selected as shown here:
P61-0 4 1 9-61-(15V)-06072018.png
d) On the other hand, if you start to stretch the Bottom Level Time Axis Cells, OnePager 6.1 de-selects the Middle Level Time Axis Cells before performing the desired stretch as shown below:
P61-0 4 1 9-61-(15S)-06072018.png

10) You can also select a sequential set of Time Axis Cells in the same Level by using the SHIFT+Left-Click keys as shown below:

P61-0 4 1 9-61-(15T)-06072018.png
a) Once the set of Time Axis Level Cells are selected anyone of them can be used to stretch or compress the set as shown here:
P61-0 4 1 9-61-(15U)-06072018.png
b) The general rule is that you cannot stretch multiple Time Axis Level Cells that are selected in multiple Time Axis Levels.

Unstretching Time Axis Level Cells

11) Clicking the Unstretch all cells command in the context menu causes OnePager 6.1 Pro to “normalize” all previously stretched or compress cells to their original Cell widths.

a) The Unstretch all cells command is shown below:
P61-0 4 1 9-61-(15J)-05102018.png
b) When the command is clicked, all stretched or compressed Time Axis Level Cells on all Time Axes and Floating Time Axes as shown in the illustration above are returned to their original widths and the Document’s width is returned back to its original size before any Time Axis Level Cells are stretched or compressed.
P61-0 4 1 9-61-(15K)-05102018.png
c) Another result of using the Unstretch all cells command is that any entries in The Grid related to stretched Time Axis Level Cells are deleted for the snapshot in the Project View Editor.

Using the with the Time Axis Context Menu’s Insert Curtain Command

12) It can be advantageous from time to time to insert a Curtain into the project view that has exactly the same Start/End Date boundaries as a particular Time Axis Level Cell or Cells. For example, it can be necessary to highlight a particular Quarter as important in a schedule conversation.

13) Time Axis Level Cell related Curtains can be added to the project view using the right-click on Time Axis Level Cell context menu and its Insert curtain command.

a) To insert a Curtain with Time Axis Level Cell boundaries, first select the Cell or Cells to access the Time Axis context menu as shown below:
P61-0 4 1 9-61-(19G)-05152018.png
b) When you click the Insert curtain command a basic Curtain is inserted into the project view with Start/End Date boundaries the same as those for the selected Time Axis Level Cell as shown here:
P61-0 4 1 9-61-(19H)-05152018.png
c) The Insert curtain context menu command only creates a single Curtain. If multiple Time Axis Level Cells are selected, either in one Time Axis Level or multiple Levels, the Insert curtain command is disabled.

14) For more information on inserting curtains into the project view, please see the article at: Creating, Editing, and Managing Time Axis Daily Curtains for OnePager Pro.

Notes on Selecting Time Axis Level Cells

1) Using a combination of the CTL+Left-Click and the SHIFT+Left-Click is restricted.

2) You can use the CTL+Left-Click to select any Time Axis Level Cell in any Level. However, attempting to stretch a single Time Axis Level Cell when cells are selected in two or more Levels results in only the selected cell being stretched. The selected Time Axis Level Cells in other Levels are de-selected.

3) You can use the SHIFT+Left-Click to select a series of Time Axis Level Cells that are all in the same Level. This results in a contiguous series of Time Axis Level Cells being selected all of which can be edited as one or stretched or compressed together. When you have a contiguous series of Time Axis Level Cells selected you can right-click on any one of them to access the context menu.

4) You can use the CTL+Left-Click in multiple Time Axis Levels and then any attempts to utilize the SHIFT+Left-Click only work if the contiguous Time Axis Level Cells being selected are in one Time Axis Level. Attempting to use the SHIFT+Left-Click across two or more Levels is not honored.

a) For example, suppose you use the CTL+Left-Click to select several cells each in the Bottom Level Time Axis and the Middle Level Time Axis all the while holding the CTL Key down.
b) This results in the clicked Time Axis Level Cells in the two Levels being selected.
c) Attempting to use the SHIFT+Left-Click in either the Bottom Level or the Middle Level Time Axes results in contiguous cells being selected.
d) If, however, after multiple Time Axis Level Cells are selected in the Bottom and Middle Time Axis Levels, attempting to use the SHIFT+Left-Click in the Top Level Time Axis is not honored although the previously selected cells remain selected.

Related Links

Creating, Editing, and Managing Time Axis Daily Curtains for OnePager Pro

Understanding Project Views and Snapshots for OnePager Pro

Managing Hidden Tasks and Milestones Using "Where's My Stuff?!"

The Floating Time Axis Feature for OnePager Pro

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