Advanced Tab for Version 5.3 (OnePager Express)

Advanced Tab for Version 5.3 (OnePager Express) (P53-21_1_14_1-01042016)

This tab controls various other properties of the project view and looks like this:

File:X53-21 1 14 1-53-(1)-01042016.png X53-21_1_14_1-53-(1)-01042016.png

Display Options:

The “Display Options” group contains a number of Yes/No choices:

a) Show hover boxes: Displays some detailed information about each task/milestone when the mouse cursor hovers over it. This information includes the start/finish dates, the task/milestone name, and the Unique-ID of the task from the Microsoft Excel plan. An example is shown below.

P52-21_1_13-(2)-06052015.png

b) Format with times: When this box is checked, the snapshot dates are displayed with a time component. Snapshot dates that differ by their time component are considered different snapshot dates. For example “June 5, 2015” becomes “June 5, 2015 5:23 PM” and is a different snapshot date than “June 5, 2015 6:00PM.” Note that this setting no longer controls the format of the dates on the tasks and milestones.

c) Show time cursor: When this box is UNCHECKED the time-cursor line is hidden.

d) Allow absorption: When box this is checked, you can drag one task onto another task and be prompted to absorb the former into the latter. When the box is UNCHECKED, this process will not take place and one task dragged over another will be displayed as two separate tasks superimposed.

e) Copy edits to all snapshots (CTAS): The check box is a toggle switch that turns ON and OFF the propagation of “maverick” changes to all snapshots (turned ON) or to keep maverick changes to tasks/milestones in the snapshots in which they were edited (turned OFF). This check box affects editing of the following task/milestone properties:

ii) Color

iii) Shape

iv) Fill Pattern

v) Border

vi) Text Font

vii) Task/milestone height

f) Clip task/milestone labels at graph edges: If this box is checked, OnePager will clip all task/milestone labels that extend over the edge of the graph so that the labels will no longer extend over the graph boundaries. The project view below shows how OnePager will handle task/milestone labels that extend into the displayed swimlane label area when the check box is turned ON:

P52-21_1_13-(3)-06052015.png

Here is a project view of the same view with check box turned OFF:

P52-21_1_13-(4)-06052015.png

g) Overlay VST elements: When this box is checked, during the construction of a Virtual Summary Task with milestones, the milestones will be displayed on top of the created Virtual Summary Task bar. See the sub-group above titled “Displaying Milestones on Virtual Summary Tasks. An example is provided below:

P52-21_1_13-(5)-06052015.png

h) Lock background: When this is checked, all background shapes are frozen. This includes images, swimlane titles, graph title, and time axis annotation. Clicking them with the mouse no longer selects them, so it becomes easier to select tasks and milestones with the selection lasso.

Task/Milestone threshold:

This numeric window controls whether short-duration tasks are displayed as task bars or as milestone symbols. The unit of measure is task bar duration in number of days.

With the setting shown above of two (2) days, any task in the project view that is less than two (2) days duration will be displayed as a milestone symbol in the project view. Therefore, one day tasks will display as milestones symbols with the default settings of two (2) days. Since no duration can be less than zero (0), setting the parameter to zero (0) turns OFF all conversion of tasks into milestones symbols.

Auto-adjust timeline:

This drop down button lets you tell OnePager to automatically change the start date and/or end date of the project view when it re-opens it and finds that some tasks or milestones lie outside the current extent. You can choose from one of the three options shown below:

P52-21_1_13-(6)-06052015.png

a) If you choose “Ask each time,” then the following form will appear whenever OnePager detects tasks or milestones outside the current boundaries:

P52-21_1_13-(7)-06052015.png

b) OnePager can also detect that the timeline needs to be shortened rather than lengthened.

Warn if import exceeds:

This check box tells OnePager to provide a warning message if the number of task/milestones imported exceeds the quantity set in the adjacent window. Recall that OnePager has the capability to make multiple pages of output both vertically and horizontally. The warning message example below was configured so that it would issue the warning if more than 10 tasks were imported.

P52-21_1_13-(8)-06052015.png

Warn of merging tasks:

When this check box is checked, OnePager looks to see if too many newly introduced task/milestones are being imported when updating a snapshot. After making the calculation, OnePager will provide a warning message asking you to proceed with the update of the snapshot or not. The warning message example below was configured so that it would issue the warning if more than 40 percent of the tasks are new.

P52-21_1_13-(9)-06052015.png

Merge tasks on snapshot replacement:

The “Merge tasks on snapshot replacement” check box supports the import of multiple Microsoft Excel plans to form single project view. A simple example shows how this check box works. Suppose that the first Microsoft Excel plan contains tasks A, B, and C and that the second plan contains tasks D, E, and F. After making a new project view from the first plan, you open the second Microsoft Excel plan and update the project view in “Replace Snapshot” mode. If the check box is checked, the project view will now contain tasks A, B, C, D, E, and F. If the check box is not checked, the project view will now contain only tasks D, E, and F.

Chart Background:

Choose two colors to blend and choose the blending direction. Alternatively, you can choose to have a single-color background. Additionally, this group allows zebra-striping of rows and swimlanes. See the graphic immediately below.

P52-21_1_13-(10)-06052015.png

Borders, frame, and time-cursor properties:

Click this button to bring up a form that lets you customize the properties of various lines: row/swimlane boundaries, vertical gridlines (at time axis tics), frames (the rectangles that surround the graph), and time cursor.

P52-21_1_13-(11)-06052015.png

a) The form looks like this with five tabs as shown below:

P52-21_1_13-(12)-06052015.png

b) And the affected graphical elements look like this:

P53-21_1_13_1-53-(13)-12312015.png

Task representation:

These radio buttons lets you select how a task is to be represented as a task by a Gantt bar or by a milestone at the beginning or end of the task.

Selection flag:

This control tells OnePager which column from the Microsoft Excel plans is to be used to control OnePager’s import of data.

Default Snapshot Date:

OnePager establishes the date of the snapshot based upon data imported from the Microsoft Excel plan. In this group you have four (4) options as follows:

a) Last-modified date: This is the date that the Microsoft Excel plan was last modified.

b) Status date (then last modified): This is the date established in the Microsoft Excel plan for the status date of the plan. If there is no value for the Status date in the Microsoft Excel plan, OnePager will use the Last-Modified date.

c) Status date (then current): This is the date established in the Microsoft Excel plan for the status date of the plan. If there is no value for the Status date in the Microsoft Excel plan, OnePager will use the Current date.

d) Current date: This date is date when you are importing the data from your Microsoft Excel plan into OnePager to create the snapshot.

Clipboard Format:

The default clipboard format is Vector EMF (Enhanced Meta File). Essentially, this format is vector output with capabilities to retain high quality resolution when moving from OnePager project views/snapshots to PowerPoint, Word, Excel, or email messages. Although the default option is EMF format, you may change the default to the alternative option of Image PNG as shown below:

P52-21_1_13-(14)-06052015.png

Cropping Empty Rows:

The controls in this group govern the operation of automatic cropping as follows:

File:X53-21 1 14 1-53-(14)-01042016.png X53-21_1_14_1-53-(14)-01042016.png

When the “Crop options” bar is clicked the “Row hiding options” form shown below will appear providing you with four (4) options to select:

P53-21_1_13_1-53-(15)-12312015.png

a) Look at current snapshot only: When this check box is checked, OnePager will only examine the current snapshot in deciding which rows are empty. When this check box is UNCHECKED, OnePager considers a row empty only if it is unoccupied across ALL snapshots of the project view. In either case, the auto-cropping act hides rows at all snapshots.

b) Crop newly-empty rows on import: When this check box is checked, OnePager will automatically crop any rows that become empty because tasks are missing when you update a project view. When this check box is UNCHECKED, OnePager will leave any empty rows that became empty because of such missing tasks.

c) Unhide rows for flagged tasks/milestones: When this check box is checked, OnePager will automatically unhide hidden rows if they contain any of the tasks/milestones that are flagged for import on the current snapshot. If the check box is UNCHECKED, OnePager will continue to hide previously hidden rows.

d) Hide rows when tasks are outside date range: When this option is selected, OnePager will automatically crop any empty rows where tasks and/or milestones are outside the “Start date” and “End date” established for the project view. The “Start date” and “End date” settings are either generated by OnePager based upon the range of dates provided from the source packet or as set in the “Main” tab of the “Project-View Properties” form.

e) Where’s My Stuff?!: When tasks and their respective rows are hidden and subsequently cropped, the “Where’s My Stuff?!” feature can be invoked from the OnePager ribbon’s “Home” tab in the “Editing” group and shown here:

P52-21_1_13-(16)-06052015.png

(21.1.14.1-53)