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| − | =Merging the Wrong Tasks into a Chart for Version 7.1 - Oracle Primavera P6= | + | ==Introduction== |
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| − | ==About Merging the Wrong Tasks into a Chart==
| + | This article is focused on using the ''' Column Splitting''' feature with OnePager Bundle '''Standalone''' and '''imported''' Asana '''source plans'''. |
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| − | OnePager Bundle ('''OPB''') can consistently create snapshots from period to period with '''updated''' information from an Oracle Primavera P6 '''source plan'''. The activities and milestones that are '''imported''' to OnePager in '''UPDATE''' mode should be the same set of activities and milestones with, perhaps, some '''added or removed''' as the project moves forward.
| + | ==About Splitting and Parsing Fields== |
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| − | ===Oracle Primavera P6 ObjectID Field===
| + | The OnePager '''column splitting''' feature allows you to '''duplicate task bars''' when a task in your Asana '''source plan''' is assigned to '''multiple resources''' (or anything else). Because assignments from Asana often are '''comma-delimited''', this feature enables OnePager to '''parse the comma-delimited list''' and '''create a unique task bar''' for each instance in the '''comma-separated''' list. |
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| − | OnePager Bundle '''Standalone''' tracks activities and milestones from snapshot to snapshot though the Oracle Primavera P6 '''ObjectID''' field in the '''source plan'''. The '''ObjectID''' is created by OnePager Bundle from the Oracle Primavera P6 '''General Category Column''' called '''Activity ID''' and is part of each '''.xml''' or '''.xer file'''. The '''ObjectID''' field and its associated values are:
| + | ===Split Resource Names Example=== |
| | | | |
| − | :* Displayable by Oracle Primavera P6,
| + | Say you want to use '''color-codes''' on task bars/milestone symbols based upon your Asana '''source plan’s Assigned to''' column as shown below: |
| − | :* Automatically '''imported''' by OnePager Bundle '''Standalone''' with other activity and milestone related data.
| + | |
| − | :* Used by OnePager Bundle '''Standalone''' to '''match''' activities and milestones from one snapshot with '''updated source plan''' data '''imported''' to either '''replace''' the snapshot or to '''add''' a snapshot consistent with previous snapshots.
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| − | For more information pertaining to '''ObjectID''', their significance in Oracle Primavera P6 '''source plans''', and their role within OnePager Bundle '''Standalone''', please see the links at: [[Merging the Wrong Tasks into a Chart for Version 7.1 - OnePager Bundle - Oracle Primavera P6#OnePager Blog Posts | OnePager Blog Posts]] 7.11.1-71
| + | <center>[[File:P72-24_5_3-72-(1)-11022023.png]]</center> |
| | + | <center>P72-24_5_3-72-(1)-11022023.png</center> |
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| − | ===Setting Your Warning Thresholds===
| + | Some of the entries in the '''Assigned to''' column consist of multiple, '''comma-separated''' items and some tasks only used one '''resource'''. Without the '''column splitting''' feature, a chart '''created''' from these data and assigned task bar/milestone symbol '''colors''' based upon the '''Assigned to''' column looks like this: |
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| − | Sometimes you can make the mistake of accidentally '''updating''' a chart with activities and milestones from the '''wrong''' Oracle Primavera P6 '''source plan'''. Or with the '''wrong''' set of activities and milestones from the right Oracle Primavera P6 '''source plan''' if you are making several charts from the same Oracle Primavera P6 '''source plan''' using several different '''Flag''' fields. When these situations arise, OnePager detects them by using the '''ObjectID''' field from the '''source plan''' to determine if '''additional''' activities and milestones are being '''imported''' or if activities and milestones are '''missing''' from the '''imported source plan''' supporting the '''update'''. '''Additional or missing''' activities and milestones can cause the chart to suddenly appear '''messed up''' because it now displays many '''added new''' activities and milestones that reside in many new '''rows and swimlanes'''. Even the earlier snapshots are affected by these new '''rows and swimlanes'''.
| + | <center>[[File:P72-24_5_3-72-(5)-11272023.png]]</center> |
| | + | <center>P72-24_5_3-72-(5)-11272023.png</center> |
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| − | A similar '''messed up''' chart can result from '''missing''' activities and milestones as well. When this happens, the best idea is to immediately press the '''Undo''' button above the OnePager Bundle ribbon. This action immediately '''restores''' the chart to how it was before all the unfamiliar activities and milestones were '''merged'''. Or you can simply '''close''' the '''messed up''' chart without '''saving''' it. When you '''reopen''' the chart, the erroneous '''update''' is gone.
| + | OnePager, in this case, treats the '''entire string''' as an individual '''Assigned to''' value. To provide more flexibility in displaying task bars that have '''multiple resources''' assigned, OnePager supports the concept of a '''column splitting'''. This feature recognizes '''comma-separated''' values in a '''designated column''' and '''creates a separate task bar''' for each of the '''comma-separated''' values. |
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| − | To avoid this problem in the first place, OnePager Bundle can '''warn''' you before the '''wrong''' activities and milestones are '''incorporated''' into the chart. To receive this '''warning''', there is a checkbox in the '''Chart Properties''' form's '''Advanced''' tab that when checked '''ON''' assures that the '''Warning''' message shown below is displayed. The '''Chart Properties''' form's '''Advanced''' tab with the '''Set warning thresholds''' form is shown here:
| + | ===Enabling Splitting=== |
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| − | <center>[[File:P71-7_20_1-71-(1)-11162021.png]]</center>
| + | To use this feature requires turning '''ON''' the feature in the Asana '''Template Properties''' form you intend to use to make the chart. The setting must be turned '''ON''' before the chart is created so launch OnePager Bundle from the '''desktop icon''', click the '''NEW''' button on the '''OnePager Bundle Start''' form to access the '''OnePager choices''' form, '''select''' your Asana '''source plan''', and type in the chart's '''title''' as shown here: |
| − | <center>P71-7_20_1-(1)-71-11162021.png</center>
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| − | The settings in the '''Set warning thresholds''' form are expressed in terms of percentage of '''extra activities and milestones added''' and '''activities and milestones that are missing'''. If, during a '''merge''' operation these thresholds are exceeded, the '''warning message''' is displayed. You also have the option to set the '''warning thresholds''' in the '''Template Properties''' form's '''Advanced''' tab. The article links below provide more information on these topics:
| + | <center>[[File:P72-24_5_3-72-(2A)-11022023.png]]</center> |
| | + | <center>P72-24_5_3-72-(2A)-11022023.png</center> |
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| − | <center>
| + | When you click the '''Next>''' button at the bottom of the form, OnePager accesses the second page of the '''OnePager choices''' form shown below: |
| − | {| class="wikitable"
| + | |
| − | | [[Template Only Features for OnePager Pro for Version 7.1#Template Properties Form's Advanced Tab | Template Properties Form's Advanced Tab]] 24.1.1-71
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| − | |-
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| − | | [[Advanced Tab for OnePager for Version 7.1#Warn Of Merging Tasks | Advanced Tab for OnePager Pro - Warn Of Merging Tasks]] 21.13.1-71
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| − | |}
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| − | </center>
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| − | ==Warn of merging tasks==
| + | <center>[[File:P72-24_5_3-72-(2AA)-11022023.png]]</center> |
| | + | <center>P72-24_5_3-72-(2AA)-11022023.png</center> |
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| − | ===About Merging Tasks===
| + | Clicking the '''Edit current template''' button accesses the current '''Template Properties''' form. Navigate to the '''Field Mappings''' tab on the form, check the '''Enable splitting on:''' checkbox to '''ON''' and (in this example) select the '''Assigned To''' column from the dropdown list provided. The results are shown here: |
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| − | ====Setting Warning Thresholds====
| + | <center>[[File:P72-24_5_3-72-(2AAA)-11022023.png]]</center> |
| | + | <center>P72-24_5_3-72-(2AAA)-11022023.png</center> |
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| − | The '''Advanced''' tab of the '''Chart Properties''' form has a checkbox titled '''Warn of merging tasks''' as shown in the previous section. This checkbox is accompanied by the '''Warning options''' button to the right. When this checkbox is checked '''ON''', the button is active and when the '''Warning options''' button is clicked it accesses the '''Set warning thresholds''' form where you can set the '''percentage of extra and missing activities''' necessary to provide you with the '''warning message''' discussed below.
| + | Click the '''Save and use''' button to complete the process and close the current '''Template Properties''' form returning you to the second page of the '''OnePager choices''' form show above. |
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| − | <center>[[File:P71-7_20_1-71-(2)-11162021.png]]</center>
| + | ===Split Resources in the Chart=== |
| − | <center>P71-7_20_1-(2)-71-11162021.png</center>
| + | |
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| − | '''Extra activities''' are activities that are present in the '''imported''' '''source plan''' but are not present in the '''current chart'''. '''Missing activities''' are activities that are present in the '''current chart''' but are not present in the '''imported''' '''source plan'''. Setting these percentages to 100% has the impact of turning the '''fixes and warnings off'''. Setting the percentages to 0% provides an assurance that '''any extra or missing activities''' triggers the '''fixes and warnings''' feature.
| + | Clicking the '''Create new chart''' button completes the process and creates the chart with the '''column splitting''' feature in use. The chart with '''splitting''' looks like this: |
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| − | ====When Merging Activities Exceed the Thresholds====
| + | <center>[[File:P72-24_5_3-72-(2)-11022023.png]]</center> |
| | + | <center>P72-24_5_3-72-(2)-11022023.png</center> |
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| − | When the '''Warn on merging activities''' checkbox is checked '''ON''' and your workflow involves '''merging''' activities, OnePager looks to see if '''extra activities''' are being '''imported''' or if '''missing activities''' are '''not being imported''' when '''updating''' a snapshot. After making the calculation, OnePager Bundle shows a '''Warning''' form asking if you want to proceed with the '''update''', '''cancel the update''', or '''try to fix''' activities that have been misidentified.
| + | In the chart with '''column splitting''' shown above, there are now several more task bars in the '''Chart Editor''' than there were before. The task bar for '''Plate Movement''' is now '''split into two (2) separate task bars''', one for each of the '''two resources assigned'''. The task bar for '''Centrifugal Barrier''' is now '''split into three (3) separate task bars''', one for each of the '''three resources''' that were assigned to this task in the Asana '''source plan'''. Each of the '''resources''' has a unique '''color''' assigned. Each of the '''resources''' appears by itself in the '''Legend'''. The '''Legend title''' shows the '''column name''' that is used for '''splitting the columns'''. |
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| − | ===Warning Message Form===
| + | With this feature, you can use '''column splitting''' just like any other column by using the dropdowns in the '''Template Properties''' form or '''Chart Properties''' form to assign '''colors, highlight task bars and milestone symbols, and to define and label rows and swimlanes'''. |
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| − | The '''Warning''' message also gives you access to the '''See Extra and Missing Activities''' form, shown below, so you can actually see the '''extra''' and '''missing''' activities and milestones and make a fix, if possible. OnePager Bundle is configured to issue the '''warning''' shown below if either of the thresholds in the '''Set warning thresholds''' form are exceeded. In this example, the threshold is exceeded because either 100% of the '''imported''' activities and milestones are '''extra''' or 100% of the existing tasks and milestones are '''missing''':
| + | ==Splitting Resources and Task Links== |
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| − | <center>[[File:P71-7_20_1-71-(3)-11162021.png]]</center>
| + | When task bars with '''Data-Driven''' or manual '''Task Links''' are '''split''', the '''Task Links''' ('''Data-Driven''' and manual) are '''not shown'''. Further, the '''Task Links''' that are now '''hidden''' and '''do not''' have entries in the '''Where are My Links?''' form. |
| − | <center>P71-7_20_1-(3)-71-11162021.png</center>
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| − | At this point you have three (3) options:
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| − | | + | |
| − | ====Continue Import====
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| − | | + | |
| − | Click the '''Continue import''' button to proceed with the '''import'''. By doing so you are accepting the differences between the '''current chart''' and the '''imported''' data that are about to '''update''' the chart. This can lead to both new '''rows''' with new activities and milestones and '''empty rows''' in the snapshot.
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| − | | + | |
| − | ====See and Fix It====
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| − | Click the '''See and fix it''' button to take a look at the specific '''extra and missing''' activities and milestones before deciding to whether to continue or not. You can sometimes also fix the issue if you notice that an '''extra''' activity is actually a '''missing''' activity in disguise. In that case, you can tell OnePager Bundle to map a '''missing''' activity to the '''extra''' activity. These actions are explained in the '''See Extra and Missing Tasks''' form discussed below.
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| − | ====Cancel Import====
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| − | As the final option, you can click the '''Cancel import''' button to '''close''' the '''OnePager message''' form above and stop the '''import''' process.
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| − | | + | |
| − | ===Continuing to Import Regardless of Extra or Missing Activities===
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| − | Clicking the '''Continue import''' button tells OnePager Bundle to proceed with the '''import''' and disregard any differences between the set of '''current''' activities in the chart and the '''set of selected''' activities in the '''source plan''' being '''imported'''. At the end of the '''import''' operation, you have an '''updated''' snapshot that was either '''added''' to the snapshot list or '''replaced'''. You can expect to see some '''new rows''' containing the '''extra''' activities or milestones and some '''empty rows''' corresponding to the '''missing''' activities or milestones. The latter can be automatically '''hidden''' if you have chosen the option '''Hide newly-empty rows on import''' on the '''Advanced''' tab page of the '''Chart Properties''' form.
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| − | | + | |
| − | For more information on '''hiding empty rows''', please see section in the article at: [[Advanced Tab for OnePager for Version 7.1#Hide Newly-Empty Rows On Import Checkbox | Hide Newly-Empty Rows On Import Checkbox]] 21.13.1-71
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| − | | + | |
| − | ===Using the See Extra and Missing Activities Form===
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| − | | + | |
| − | Clicking the '''See and fix it''' button in the '''message form''' accesses the '''See Extra and Missing Activities''' form that lists the '''extra''' and '''missing''' activities in two grids as shown below. Usually a '''missing''' activity is just an existing activity in the chart that is not in the '''current import set''' because you decided you did not want to '''Flag''' it for '''import'''. Likewise, an '''extra''' activity is usually just a activity in the '''import set''' that you did not '''Flag''' previously but now want to include in the '''updated''' chart. In these cases, there’s nothing to worry about, and you can safely ignore the rest of the discussion below.
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| − | | + | |
| − | ====Wrong Source Plan or Wrong Flag Field====
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| − | There’s also the case in which you have accidentally started an '''update''' using the wrong '''source plan''' or the wrong '''Flag''' field. To continue can give you a '''big, unpleasant surprise!''' There can be lots of activities that lost all of their '''formatting'''. If the '''See Extra and Missing Activity''' form shows lots of '''extra''' and '''missing''' activities that don’t seem to belong together in the same chart, you probably need to '''cancel''' the '''update''' so that you can go back and choose the correct activities to perform the '''update''' correctly.
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| − | | + | |
| − | ====Mapping Extra Activities to Missing Activities====
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| − | However, there are cases in which an '''extra''' activity is actually a '''missing''' activity that is misidentified because its '''ID''' has changed in the '''source plan''' between when the chart was '''first''' created and the '''current moment''' when '''source plan''' data are being used to make the '''update'''. When this happens, you are able to recognize the '''missing''' activity that is really just the '''extra''' activity with a different '''ID'''. In this situation, you almost always want the '''extra''' activity to inherit all the properties of the '''missing''' activity so that it retains the right formatting (i.e., '''color, shape, row assignment, and so on'''). You can do this by '''mapping''' these two activities to each other. If you see an '''extra''' activity and then find a '''missing''' activity that you recognize to be the same activity but with a different '''ID''', use the '''Map''' button in the form below to '''map''' the '''extra''' activity to its corresponding '''missing''' activity.
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| − | <center>[[File:P71-7_20_1-71-(4-1)-11162021.png]]</center>
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| − | <center>P71-7_20_1-71-(4-1)-11162021.png</center>
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| − | | + | |
| − | The form above has two grids ('''Extra Tasks''' and '''Missing Tasks'''), each of which has four columns. The left-most column contains the '''row cells''' for '''selecting a grid row'''. The '''ID''' column contains the '''ObjectID''' for the '''extra''' or '''missing''' activities. The '''Task name''' column contains the activity's '''name label'''. The right-most column displays check marks for both members of a '''mapped pair'''. When the '''vertical scroll bar''' is present in the form it means there are more entries in the grid than displayed in the form's '''Extra''' or '''Missing Tasks''' window. For convenience, clicking the '''column headers''' for the '''ID''' and '''Task name''' columns '''reverses''' the '''sort sequence''' for the column and it's associated grid rows. To '''map an extra''' activity to the '''missing''' activity that goes with it, follow these steps:
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| − | :1) Use your mouse to select one activity from the''' Extra Tasks''' grid row by clicking the '''extra activity’s''' selection cell.
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| − | :2) Then go to the '''Missing Tasks''' grid row and click the selection cell of the '''missing''' activity that goes with '''extra''' activity.
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| − | :3) Once two rows are selected, the '''Map''' button is '''enabled'''. Click the '''Map''' button to '''map''' the two activities to each other.
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| − | Notice that check marks now appear in the '''Mapped''' column for both grid rows. Also notice that the name of the button changes from '''Map''' to '''Unmap''', indicating that you can change your mind and '''remove the mapping''' you just created. You can repeat the procedure above as many times as needed provided there are pairs of activities available in the '''Extra Tasks''' grid rows and '''Missing Tasks''' grid rows. After matching a pair and clicking the '''Map''' button, when you select the second activity in the next pair notice that the button labeled '''Unmap''' is relabeled to '''Map''' thus '''enabling''' the '''mapping''' function once more. To review all your '''mappings''', select any '''mapped''' activity in either grid. Notice that it's '''paired task''' in the other grid is automatically selected and that the '''Unmap''' button is now '''enabled'''. This lets you see what is '''mapped''' to what and to '''remove mappings''' that should not be there.
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| − | When you are satisfied with all the '''mappings''' between '''extra''' and '''missing''' activities, associated '''missing''' activities, click the '''Done''' button to confirm and go back to the '''Warning message''' form where the process started. When you finished this '''matching process''' and returned to the '''Warning message''' form, click one of the three buttons as described below:
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| − | :* Clicking the '''Continue import''' button tells OnePager Bundle to proceed with the remaining '''import''' process and use any '''matched missing and extra''' activities or milestones to preserve formatting.
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| − | :* Clicking the '''Cancel import''' button stops the '''import''' process and returns you to where you started the '''update''' process (i.e. chart or '''Start form''').
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| − | :* Clicking the '''See and Fix It''' button takes you back to the '''See Extra and Missing Activities''' form so that you can '''review, add, or remove mappings'''.
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| − | | + | |
| − | ===Notes===
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| − | During any '''import and update''' operation, OnePager Bundle can find '''extra''' activities and '''no missing''' activities. Or it can find '''missing''' activities and '''no extra''' activities. In these situations, the '''Warning message''' is still displayed and the option to click the '''See and fix it''' button is still available. However, there is no way to '''fix''' anything because one of the grids in the '''See Extra and Missing Tasks''' form is empty. When you view the '''See Extra and Missing Tasks''' form in such situations, it shows you the '''extra or missing''' activities, but it does not instruct you to '''map''' anything. In this case, the form is for informational purposes only.
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| − | <center>[[File:P71-7_20_1-71-(5-1)-11162021.png]]</center>
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| − | <center>P71-7_20_1-71-(5-1)-11162021.png</center>
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| | | | |
| | ==Related Links== | | ==Related Links== |
| | | | |
| − | [[Basic Workflows for Version 7.1 (Portal) | Basic Workflows (Portal)]] 7.0.1-71 | + | {| class="wikitable" |
| | + | | [[Templates versus Charts for Version 7.2 | Templates versus Charts]] 4.0.1.3-72 |
| | + | | [[Linking Task and Milestones Using Manual and Data-Driven Task Links for Version 7.2 | Linking Task and Milestone Using Manual and Data-Driven Task Links (Portal)]] 19.0.1-72 |
| | + | |- |
| | + | | [[Editing with the Chart Properties form for Version 7.2 (Portal) | Editing with the Chart Properties form (Portal)]] 21.0.1-72 |
| | + | | [[Template Only Features for OnePager Pro for Version 7.2 | Template Only Features for OnePager Pro]] 24.1.1-72 |
| | + | |- |
| | + | | [[Template Only Features for OnePager Express for Version 7.2 | Template Only Features for OnePager Express]] 24.2.1-72 |
| | + | | [[Template Only Features for Primavera P6 Source Plans in OnePager Version 7.2 | Template Only Features for Primavera P6 Source Plans in OnePager]] 24.2.2-72 |
| | + | |- |
| | + | | [[Template Only Features for Smartsheet Source Plans in OnePager Version 7.2 | Template Only Features for Smartsheet Source Plans in OnePager]] 24.2.3-72 |
| | + | | [[Splitting and Parsing Columns for OnePager Pro for Version 7.2 | Splitting and Parsing Fields for OnePager Pro]] 24.4.1-72 |
| | + | |- |
| | + | | [[Splitting and Parsing Columns for OnePager Express for Version 7.2 | Splitting and Parsing Fields for OnePager Express]] 24.5.1-72 |
| | + | | [[Splitting and Parsing Columns for Primavera P6 Source Plans in OnePager Version 7.2 | Splitting and Parsing Columns for Primavera P6 Source Plans in OnePager]] 24.5.2-72 |
| | + | |- |
| | + | | [[Splitting and Parsing Columns for Smartsheet Source Plans in OnePager Version 7.2 | Splitting and Parsing Columns for Smartsheet Source Plans in OnePager]] 24.5.3-72 |
| | + | | [[Splitting and Parsing Columns for Project for the Web Source Plans for Version 7.2 | Splitting and Parsing Columns for Project for the Web Source Plans]] 24.5.5-72 |
| | + | |- |
| | + | | [[Splitting and Parsing Columns for Planisware Enterprise Source Plans for Version 7.2 | Splitting and Parsing Columns for Planisware Enterprise Source Plans]] 24.5.7-72 |
| | + | | [[Splitting and Parsing Columns for Wrike in OnePager Version 7.2 | Splitting and Parsing Columns for Wrike in OnePager]] 24.5.11-72 |
| | + | |} |
| | | | |
| − | [[Advanced Tab for OnePager for Version 7.1 | Advanced Tab]] 21.13.1-71
| + | (24.5.9-72) |
| | | | |
| − | [[Template Only Features for OnePager Pro for Version 7.1 | Template Only Features for OnePager Pro]] 24.1.1-71
| + | [[Category:Version 7.2]] |
| − | | + | |
| − | ==OnePager Blog Posts==
| + | |
| − | | + | |
| − | [https://www.onepager.com/community/blog/whats-a-unique-id-and-why-should-i-care/ What’s a Unique ID and Why Should I Care?]
| + | |
| − | | + | |
| − | [https://www.onepager.com/community/blog/unique-ids-in-microsoft-project/ Unique IDs in Microsoft Project]
| + | |
| − | | + | |
| − | [https://www.onepager.com/community/blog/unique-ids-in-project-online-and-project-server/ Unique IDs in Project Online and Project Server]
| + | |
| − | | + | |
| − | [https://www.onepager.com/community/blog/unique-ids-in-excel/ Unique IDs in Excel]
| + | |
| − | | + | |
| − | (7.20.1-71)
| + | |
| − | | + | |
| − | [[Category:Version 7.1]] | + | |
| − | [[Category:Basic Workflows]]
| + | |
| − | [[Category:Templates]]
| + | |
| − | [[Category:Chart Properties Form]]
| + | |
| − | [[Category:Charts]]
| + | |
| | [[Category:Editing the Chart]] | | [[Category:Editing the Chart]] |
| | [[Category:Task/Milestone Editing]] | | [[Category:Task/Milestone Editing]] |
| − | [[Category:Oracle Primavera P6]] | + | [[Category:Column Splitting]] |
| | + | [[Category:Charts]] |
| | + | [[Category:Task Links]] |
| | + | [[Category:Ribbon]] |
| | + | [[Category:Snapshots]] |
| | + | [[Category:Template Properties Form]] |
| | + | [[Category:Chart Properties Form]] |
| | + | [[Category:Asana]] |
| | [[Category:OnePager Bundle]] | | [[Category:OnePager Bundle]] |
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