Sharing via other Applications (e.g., PowerPoint)

About Sharing

Sometimes people want to share OnePager outputs in PowerPoint slides, Word documents, messages, or on internal websites.

When you are ready to distribute your OnePager graphs, you have several options:

Copy & Paste:

Copy/paste snapshots from a project view into other Windows applications via the Windows clipboard. This is the recommended way to share via other Microsoft Office applications because it creates outputs that can be scaled in those other applications. Copy/paste is superior to sharing as a graphics image format such as PNG because it transfers the graph in a scalable vector format called Windows Enhanced Metafile.

a) Click the “Copy” button as shown here:

b) When the OnePager document does not have multiple pages, clicking the “Copy” button itself (not the dropdown menu portion) will place the entire project view document into the Windows clipboard.

c) Even if the project view is only one page you may still employ the copy options detailed below but they will result in the entire project view being copied to the Windows clipboard.

d) If the OnePager document has multiple pages, you have three options for placing OnePager output into the Windows clipboard accessible by clicking the drop down menu portion of the “Copy” button as shown below:

i) Entire Document: Selecting this copy option will place the entire project view document, as displayed in the normal view, into the Windows clipboard.

ii) Current Page: The current page, in the context of a multiple page OnePager document, is the last page that you performed an operation upon such as clicking a row label, for instance. You may make such page selections either in the normal view or the page break view. Upon making the selection of the current page option, that page will be placed in the Windows clipboard.

iii) Specific Page: If this option is selected, you will be see a form where you can select the one page to be placed in the Windows clipboard:

e) Repeated click operations on just the “Copy” button will repeat the last copy operation performed. For example, if the previous “Copy” button operation was to copy the “Current Page”, the next activation of the “Copy” button will perform that exact function; copy the “Current Page”.

f) A message in the status bar at the bottom of the One Pager screen will confirm that the image was copied to the clipboard as shown below:

g) Paste the clipboard contents into PowerPoint, Word, email message, or any other Windows application that supports pasting from the clipboard. The graph from OnePager will be in a vector format, which means that you can resize it in PowerPoint, Word, etc. without losing the sharpness of the tasks, milestones, decorations, and fonts.

A Note

h) Note of Caution: The size of the copied and pasted image from the OnePager Editor is determined by its size in the normal view. So if you have zoomed the project view way out (i.e., made it small in the OnePager Editor), the pasted image will be too small for PowerPoint, for example. You should zoom in before copying to the clipboard.

Print to Paper or PDF:

You can distribute individual snapshots from a project view as hardcopy, which includes PDF files.

a) Select the “File” button and then select the “Print” button as shown below:

b) The project view above shows a multi-page project view as an example. Clicking the “Print” button displaying the “printer icon” shown above will bring up the standard Windows “Print” form.

c) From this standard form you may select the pages to print, the printer to use, and any other special features implemented on the printer and available through the “Preferences” button.

d) Choose a printer and press the “Print” shown above.

e) You can print to a PDF file if you have a PDF virtual printer installed, such as various Adobe® products and third-party products.

f) Printer settings can also be changed by selecting the “Settings” button shown on the “Printing your Project View” page above. By doing so, OnePager will display the “Project-View Properties” form’s “Page Setup” tab as shown below:

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